the project is almost done, what I want it to be done is 1.4 , 1.5 , part 4 and conclusion and reference,
Enterprise Resource Planning (CIB 4603)
Higher College of Technology
Dubai Women’s College
Done By: |
|
Submitted To: | Hesham Allam |
Submission Date: | --/4/2019 |
Table of contents:
ContentsAbout Emirates Steel: 2
1.Describe the importance of defining Business Process and Business Functions in the overall success of an organization using the following guidelines: 5
1.1 Describe how important defining Business Processes and Business Functions are for organizations: 5
1.2 Why SAP was selected (Benefits of ERP): 5
1.3 Financial and Strategic Benefits: 5
1.4 Give clear examples of Business Processes and Business Functions in the four functional areas of a company: 6
1.5 Create two examples of a swim/lane process map for major transactions in a company: 7
2.Evaluate the impact of ERP systems on the success of your organization using the following guideline: 8
2.1 Investigate how ERPS plays a vital role in the success of local business: 8
2.2 What additional factors must be considered for international business: 8
2.3 Evaluate how important ERPS in for the organization you selected: 11
3.Evaluate the ERP systems used for the business: 12
3.1 Explain the roles of ERPS in Marketing and Sales department: 12
It is important to know that the Sales module in an ERP system is the most important and essential function for the existence of an organization. Sales module in an ERP system manages the functions of domestic and export sales of a company. This is the module that maintains the customer and product database. 12
Sales and marketing module in an ERP system allows activities such as contacting customers and tracking of each customer orders right from placing an order to dispatch of material for that particular order and customer. This module also helps allows sales executives to contact customers and follow-up each and every sales invoice and receive payments for such invoices. Another important aspect of sales module is it allows management to monitor sales target achieved by individual marketing personnel as per the target planner for each marketing personnel. This feature in of the sales module in the ERP system enhances the working of the marketing department and ensures personnel are not on the right direction. 12
3.2 Explain the roles of ERPS in Accounting and finance department: 12
The role of accountants is mainly to be transaction data handlers and financial report providers. Clearly, accountants must have certain degree of knowledge in the realm of traditional finance accounting. In addition, accounting supervisors think implementing an ERP system changes the role of accountants. 12
3.4 Explain the roles of ERPS in Human Resource department: 13
4.Describe your chosen organization and recommend ERPS/Changes for your organization using the following guidelines: 13
4.1 Summarize your organization’s strategic situation: 14
4.2 Analyze the requirements (hardware, software, people-ware) for an ERPS: 14
We have different requirements that been used in the company for an ERPS. 14
4.3 Recommend an ERPS for the organization: 15
4.4 Use the selected ERPS and generate sample reports: 15
Conclusion: 15
References: 16
Emirates Steel is owned by SENAAT, the UAE’s largest industrial conglomerate and a driving force for implementing the Abu Dhabi government’s industrial diversification policy. Strategically located in the Industrial City of Abu Dhabi, some 35 kilometers away from the heart of the city of Abu Dhabi, Emirates Steel is the only integrated steel plant in the UAE, utilizing the latest rolling mill technology to produce rebar, wire rod and heavy sections.
Established in 1998, Emirates Steel grew in a relatively short period of time from a simple re-roller of imported steel billets to a complex integrated manufacturing plant, using modern solutions to tackle traditional industrial problems to generate value for its various stakeholders. In 2012, the Company began producing at a capacity of 3.5 million MTPA, following two expansions and the investment of AED 11 billion (US$ 3 billion).
Emirates Steel’s underlying business goal is to be an efficient and competitive producer of finished steel products. To achieve this, the Company continually and significantly invests in expansions in the areas of processing, manufacturing and information technology. In addition, these investments help to improve product and service quality, reduce the Company’s environmental footprint and increases safety for its workers and customers.[Emirates steel]
Vision:
To be a world class steel manufacturer providing the highest quality products, services and solutions to our customers and maximizing returns to our shareholders.
Mission:
To provide the construction, manufacturing and industrial sectors with their requirements of high quality steel products.
Maintain safe and environmentally friendly work practices across our operations.
Create employment opportunities and inspire our workforce to excel.
Contribute to the industrialization and diversification of the UAE economy in line with Abu Dhabi’s Vision 2030.
Core Values:
Honesty, Integrity, Creativity, Innovation and Quality.
Pursuit of continuous improvement across all aspects of our business.
- Describe the importance of defining Business Process and Business Functions in the overall success of an organization using the following guidelines:
A business process is a collection of linked tasks which find their end in the delivery of a service or product to a client. A business process has also been defined as a set of activities and tasks that, once completed, will accomplish an organizational goal. The process must involve clearly defined inputs and a single output. These inputs are made up of all of the factors which contribute (either directly or indirectly) to the added value of a service or product. These factors can be categorized into management processes, operational processes and supporting business processes.
Business function is activities specific to a functional area of operation such as marketing and sales, supply chain management, accounting and finance and human resources, that are interdependent on each other which is integrated that’s enhance the communication and workflow of the company.
It’s important to define business processes and business functions are for organizations because the business process helps manager to look at their organization from the perspectives of the customer and consider their viewpoints for transactions and, sharing data effectively and efficiently between and within functional areas leads to more efficient business processes, more on that business function involve multiple functional areas and perform activities. It helps organization to improve efficiency and enhance the customer’s satisfactions.[Sample project]
Recommendation of independent consulting firm
Reputation of SAP as software of choice for steel manufacturers
Proven scalability of SAP software
Enabled automated data flow, allowing online, real-time access to production, inventory, and financial data
Enhanced ability to manage employee attendance
Harmonized processes across 5 plants
Integrated proprietary production automation systems with SAP ERP[The best-run businesses run sap]
Input | Functional area responsible for input | Process | Output |
Marketing and Sales | |||
Human Resource | |||
Accounting and Finance | |||
Supply Chain Management |
- Evaluate the impact of ERP systems on the success of your organization using the following guideline:
(Source: SAP) Al Futtaim, Emirates Steel, and Arabian Construction Company have been announced as the gold winners in the Middle East and North Africa (MENA) esteemed SAP Quality Awards program, recognizing their achievements in successful software implementation.
The SAP Quality Awards celebrate customers that use SAP Quality Principles to effectively manage software implementations marked by multifaceted technical and business process requirements, excel in execution and deliver significant benefits, and achieve fast, low-cost implementations to accommodate today's demands for rapid realization of return on investment.
“Successful implementations require focus, direction, and clear quality standards, and completion of this task deserves recognition. Through the SAP Quality Awards we are taking action to work closer with our customers and partners to share knowledge and best practices, and ensure the highest return on SAP software implementations across the MENA region,” said Sergio Maccotta, Managing Director, SAP MENA.[Emirates steel]
2.2 What additional factors must be considered for international business:There are many nuances that drive the business decision. When pondering if international expansion is right for you, consider these four factors:
1. Culture
The cultural difference can determine whether the business is successful or not. If the product or service doesn't add value or meet the desires of the local markets, there's no need to go sailing! It is vital to have an intimate understanding about who lives in the community and what they value. Consider the following:
Does your product or service provide a need or desire by the local consumers?
Are there language and cultural differences? How will you overcome these?
Can you manage the time zone difference effectively?
Are there dietary, religious or lifestyle considerations that could affect your business?
How are contracts or agreements negotiated?
Is there any business attributes considered offensive or rude when engaging the local consumers
Are there limitations over business practices?
How will you market the product or service?
What if your product or service doesn't translate well to the local community?
Knowing how to conduct business among the "local" markets is extremely important. Do not underestimate the effects of cultural differences. You must be willing to invest significant time and energy in order to pursue an overseas venture. Seek first to understand the culture.
2. Legal and regulatory barriers
Conducting business in foreign markets is achievable if the business is flexible enough to work within the local laws and regulation guidelines. Review aspects such as:
Labor and employment laws
Duties and treaties
Restrictions (import and export laws)
Corporate organization practices
Investment and business procedures
Dispute resolution
Trademark requirements
Customs laws and regulatory requirements
Limitations on currency repatriation
Tax laws on products, services and conducting business
Producer/distributor liability provisions
When reviewing legal and regulatory commitments, it is highly advised that you seek experienced legal counsel for overseas business practices to identify hazards that may cause barriers for your business. Don't skimp on the cost of using overseas expert legal counsel, it can save you in the long run.
3. Foreign government consideration
The stability of the local government and its authority are very important when reviewing overseas business options. Aspects to consider are:
Currency exchange rates
Access to needed resources and materials
Communication and transportation options
Government assistance programs for businesses
Access to affordable capital
Protection policies for businesses
Immigration and employment Laws
Government stability holds the key to contract integrity, employee security and rights, trademark and intellectual property and many other facets in conducting business. Make sure to seek "local" expertise over the political and business factors before entertaining any overseas expansion.
4. Business case
It is essential that the business case responds to the challenges, adversity and rewards of expanding overseas. Some strategies to consider are:
Perform a market study to understand the market's personality, economic feasibility, market trends, financial cost patterns and market forecasts
Do a financial feasibility study to determine if the move makes financial sense
Intellectual property and trademark protection, and making sure the governmental authorities in that location recognize and protect the businesses proprietary needs
Partnership and liaison relationship development – seek guidance and opportunity by engaging in a "local" partnership with an existing client or supplier
Business benefits:
High performing, easy to scale DR solution
30% lower costs and nearly half the required footprint of other HCI solutions
Easy configuration and management able to “set it and forget it” [Pivot3,Inc.2017]
- Evaluate the ERP systems used for the business:
Another important aspect of sales module is it allows management to monitor sales target achieved by individual marketing personnel as per the target planner for each marketing personnel. This feature in of the sales module in the ERP system enhances the working of the marketing department and ensures personnel are not on the right direction.
3.2 Explain the roles of ERPS in Accounting and finance department: The role of accountants is mainly to be transaction data handlers and financial report providers. Clearly, accountants must have certain degree of knowledge in the realm of traditional finance accounting. In addition, accounting supervisors think implementing an ERP system changes the role of accountants.
ERP software can help an accounting department process, record, and manage accounts payable, accounts receivable, and payroll, and then process that information into meaningful information.With the right ERP system under its belt, a business can streamline and automate manual accounting practices.
The objective of a good Financial accounting system is to provide company wide control and integration of Financial information that is essential to strategic decision making. The Financial accounting module of an ERP System, gives you the ability to centrally track financial accounting data within an international frame work of multiple companies, languages, currencies and charts of accounts.
3.3 Explain the roles of ERPS in Supply Chain Management department:
The integration of Supply chain management and ERP allows manufacturing and distribution businesses the ability to gain greater visibility into all operations while increasing speed, efficiency and overall customer satisfaction.
A growing number of businesses recognize the many potential benefits of Enterprise Resource Planning (ERP) when it comes to managing business information, integrating various systems and working processes, and ensuring optimal operational efficiency.
When it comes to Supply Chain Management (SCM), businesses need to interact with numerous suppliers and partners in order to obtain the raw materials and resources needed to bring finished goods to market. ERP plays a vital role in combating inefficiency; reducing waste and ensuring that workers are better able direct their efforts. The integration of both systems may pose some unique challenges. It is in your company’s best interest to ensure that you and your staff fully understand the role of ERP within the SCM process.
3.4 Explain the roles of ERPS in Human Resource department:
A business is concentrated by four productive resources namely its Land, Labor, Capital and Enterprise to produce or sell products and provide services. Simultaneously while achieving business tasks, concentration must be also be given to the people who carry out these functional jobs i.e., the organization's Human resource (HR). Human Resources are the company's people included in all hierarchy from employees to middle managers and non-managerial employees to the CEO and others (Jones, 2007).
- Describe your chosen organization and recommend ERPS/Changes for your organization using the following guidelines:
4.2 Analyze the requirements (hardware, software, people-ware) for an ERPS: We have different requirements that been used in the company for an ERPS.
Hardware requirements will vary depending on the number of users you have, your number of locations, the types of integration, and other factors. These factors can be discussed and assessed by the abas tech team during your selection process. It's important for your ERP system's performance that your hardware is properly sized for your installation.
There are various ways to set up your ERP system, such as Cloud, Hybrid Cloud, and On Premise. The basic hardware needed for each type of ERP implementation will differ.
Many factors play into which operating environment or Cloud type can or should be used for a particular enterprise and its specific applications, including your existing hardware infrastructure, available capital and time required for the implementation, operating costs, types of user groups and their distribution, degree of control and influence over the application, customization requirements, and much more. As a general matter, the objectives and individual requirements of each organization will determine the suitability of various operating variants, and each variant will have a critical impact on your hardware requirements.
4.3 Recommend an ERPS for the organization:
4.4 Use the selected ERPS and generate sample reports:
https://www.emiratessteel.com/index.php/en/who-we-are/about-emirates-steel
https://www.emiratessteel.com/index.php/en/who-we-are/corporate-philosophy
https://www.appian.com/bpm/definition-of-a-business-process/
https://mylearn.hct.ac.ae/webapps/blackboard/execute/content/file?cmd=view&content_id=_12024437_1&course_id=_158116_1
http://www.sug-me.com/images/downloads/Emirates-Steel-English.pdf
https://www.emiratessteel.com/index.php/en/medias/press-releases?id=114&year=2010
https://pivot3.com/wp-content/uploads/2018/05/Case-Study-Pivot3-Emirates-Steel.pdf