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Incident Check-in List (ICS 211)

1. Incident Name:

2. Incident Number:

3. Check-In Location (complete all that apply):

4. Start Date/Time:

Date: ate

Time: HHMM

☐ Base

☐ Staging Area

☐ ICP

☐ Helibase

☐ Other

Check-In Information (use reverse of form for remarks or comments)

5. List single resource personnel (overhead) by agency and name, OR list resources by the following format:

6. Order Request #

7. Date/Time
Check-In

8. Leader’s Name

9. Total Number of Personnel

10. Incident Contact Information

11. Home Unit or Agency

12. Departure Point, Date and Time

13. Method of Travel

14. Incident Assignment

15. Other Qualifications

16. Data Provided to Resources Unit

State

Agency

Category

Kind

Type

Resource Name or Identifier

ST or TF

ICS 211

17. Prepared by:

Name:

Position/Title:

Signature: ______________

Date/Time:

ICS 211

Incident Check-In List

Purpose. Personnel and equipment arriving at the incident can check in at various incident locations. Check-in consists of reporting specific information, which is recorded on the Check-In List (ICS 211). The ICS 211 serves several purposes, as it: (1) records arrival times at the incident of all overhead personnel and equipment, (2) records the initial location of personnel and equipment to facilitate subsequent assignments, and (3) supports demobilization by recording the home base, method of travel, etc., for resources checked in.

Preparation. The ICS 211 is initiated at a number of incident locations including: Staging Areas, Base, and Incident Command Post (ICP). Preparation may be completed by: (1) overhead at these locations, who record the information and give it to the Resources Unit as soon as possible, (2) the Incident Communications Center Manager located in the Communications Center, who records the information and gives it to the Resources Unit as soon as possible, (3) a recorder from the Resources Unit during check-in to the ICP. As an option, the ICS 211 can be printed on colored paper to match the designated Resource Status Card (ICS 219) colors. The purpose of this is to aid the process of completing a large volume of ICS 219s. The ICS 219 colors are:

219-1: Header Card – Gray (used only as label cards for T-Card racks)
219-2: Crew/Team Card – Green
219-3: Engine Card – Rose
219-4: Helicopter Card – Blue
219-5: Personnel Card – White
219-6: Fixed-Wing Card – Orange
219-7: Equipment Card – Yellow
219-8: Miscellaneous Equipment/Task Force Card – Tan
219-10: Generic Card – Light Purple

Distribution. ICS 211s, which are completed by personnel at the various check-in locations, are provided to the Resources Unit, Demobilization Unit, and Finance/Administration Section. The Resources Unit maintains a master list of all equipment and personnel that have reported to the incident.

Notes:

Also available as 8½ x 14 (legal size) or 11 x 17 chart.
Use reverse side of form for remarks or comments.
If additional pages are needed for any form page, use a blank ICS 211 and repaginate as needed.
Contact information for sender and receiver can be added for communications purposes to confirm resource orders. Refer to 213RR example (Appendix B)

Block Number	Block Title	Instructions
1	Incident Name	Enter the name assigned to the incident.
2	Incident Number	Enter the number assigned to the incident.
3	Check-In Location  Base  Staging Area  ICP  Helibase  Other	Check appropriate box and enter the check-in location for the incident. Indicate specific information regarding the locations under each checkbox. ICP is for Incident Command Post. Other may include…
4	Start Date/Time Date Time	Enter the date (month/day/year) and time (using the 24-hour clock) that the form was started.
	Check-In Information	Self explanatory.
5	List single resource personnel (overhead) by agency and name, OR list resources by the following format	Enter the following information for resources: OPTIONAL: Indicate if resource is a single resource versus part of Strike Team or Task Force. Fields can be left blank if not necessary.
State	Use this section to list the home State for the resource.
Agency	Use this section to list agency name (or designator), and individual names for all single resource personnel (e.g., ORC, ARL, NYPD).
Category	Use this section to list the resource category based on NIMS, discipline, or jurisdiction guidance.
Kind	Use this section to list the resource kind based on NIMS, discipline, or jurisdiction guidance.
Type	Use this section to list the resource type based on NIMS, discipline, or jurisdiction guidance.
Resource Name or Identifier	Use this section to enter the resource name or unique identifier. If it is a Strike Team or a Task Force, list the unique Strike Team or Task Force identifier (if used) on a single line with the component resources of the Strike Team or Task Force listed on the following lines. For example, for an Engine Strike Team with the call sign “XLT459” show “XLT459” in this box and then in the next five rows, list the unique identifier for the five engines assigned to the Strike Team.
ST or TF	Use ST or TF to indicate whether the resource is part of a Strike Team or Task Force. See above for additional instructions.
6	Order Request #	The order request number will be assigned by the agency dispatching resources or personnel to the incident. Use existing protocol as appropriate for the jurisdiction and/or discipline, since several incident numbers may be used for the same incident.
7	Date/Time Check-In	Enter date (month/day/year) and time of check-in (24-hour clock) to the incident.
8	Leader’s Name	For equipment, enter the operator’s name. Enter the Strike Team or Task Force leader’s name. Leave blank for single resource personnel (overhead).
9	Total Number of Personnel	Enter total number of personnel associated with the resource. Include leaders.
10	Incident Contact Information	Enter available contact information (e.g., radio frequency, cell phone number, etc.) for the incident.
11	Home Unit or Agency	Enter the home unit or agency to which the resource or individual is normally assigned (may not be departure location).
12	Departure Point, Date and Time	Enter the location from which the resource or individual departed for this incident. Enter the departure time using the 24-hour clock.
13	Method of Travel	Enter the means of travel the individual used to bring himself/herself to the incident (e.g., bus, truck, engine, personal vehicle, etc.).
14	Incident Assignment	Enter the incident assignment at time of dispatch.
15	Other Qualifications	Enter additional duties (ICS positions) pertinent to the incident that the resource/individual is qualified to perform. Note that resources should not be reassigned on the incident without going through the established ordering process. This data may be useful when resources are demobilized and remobilized for another incident.
16	Data Provided to Resources Unit	Enter the date and time that the information pertaining to that entry was transmitted to the Resources Unit, and the initials of the person who transmitted the information.
17	Prepared by Name Position/Title Signature Date/Time	Enter the name, ICS position/title, and signature of the person preparing the form. Enter date (month/day/year) and time prepared (24-hour clock).