Due Week 7 and worth 75 pointsNote: This is the second of four assignments which, as a whole, will cover all aspects of the project life cycle relevant to your selected project.Now, it is time to deve

Assignment 1: Project Proposal

Mark McLeod

BUS419 – Project Estimating & Budgeting

Dr. Carlos J Febry

Date:4/19/19

Selected project

The selected project will involve the development of an information system for the general management of the Mundi Hospital. The main aim of the system will be to establish the desired efficiency, manage human resources, manage patient’s records with ease as well as automate finance department of the Hospital. By implementing the proposed project, the hospital will have aligned the operations of the hospital towards achieving the set goals and objectives.

Project goals and objectives

One of the goals of the proposed information system will be reducing the wait time from hours to forty-five minutes upon signing into the hospital. The goal will be achieved through with the help of the following objectives:

• Faster determination of patient’s requirements

• Easier scheduling of patients appointments

• The system does the faster appointment schedule

The second goal of the system will be facilitating easier financial management. The goal will be achieved through the following objective

• To establish faster payments for the services offered

• Faster generation of financial reports trends

• Easier tracking of transaction made by the hospital

The last goal that Mundui Hospital wishes to achieve through the system is the efficient management of human resources. The goal will be achieved through the fowling objectives

• Monitoring of employees performance

• Manage employees affairs such as promotions and salaries

Key project customers and stakeholders

Project stakeholders involve all the parties that will be impacted by the new system during the development and implementation of the project. The critical project customers for the Mundui hospital Information will be the patients as well as the hospital staff. The system will help hospital staff to manage to perform their duties within the stipulated time frame thus reducing the wait time for the patients. Patients will also rely on the system to determine their wait time to see a doctor or time taken to receive any service needed within Mundi Hospital. The hospital management is a sponsor of the project and thus expects that the proposed information system will be developed within the stipulated time as well as the allocated budget. Any deviation from the proposed requirements will be an unwelcome move to the project sponsor. Deviation from the original plan would imply an increased cost of the project or unwanted delays.

The hospital wishes to attract more customers who are cautious of what to expect before making their final decisions regarding healthcare services. The system will help the hospital eliminate the problem of unwanted delays resulting from the manual operation of patients records as well handling of wait time for the patients. The project hopes to receive more support from other investors if the proof of the new system to turn around the operational as well as the financial aspect of Mundi Hospital. The procurement department is sufficiently interested in the project to ensure that the required resources are sourced from reliable suppliers in good time. I am achieving the objective demands that the procurement department does prior financial planning for the needed resources for the project.

Three key milestones and derivable for the project

The key miles stone for our project will be categorizing the different steps involved in the system development into the section. In this case, the project stage will be evaluated after every one month to see the progress. The evaluation will help the project team to ascertain whether the set goals for each of the project stages are fully met. In the event, the project team establishes a specific deviation from the expected results adjustments will be initiated to align the process with the set plan. For instance, project milestones might track on when the development started, how the scheduling of different tasks was done among many other issues

The deliverables for our project, in this case, will be: background study about the system, required data, proposal, prototypes, and licenses permits as well as the final system. System developers will be tasked with the responsibility of dealing with the majority of the project deliverables while the end users will only deal with the final product that is the systems itself.

High-level timelines for the project

Project overall costs

The overall project costs will involve the cost used to procure new technology needed to develop the proposed information system, hardware systems, salaries for the project teams as well other costs associated with the implementation of the new system. The project manager must possess the relevant skills and competency to handle the project. Further training may be done on the project manager to ensure that they are up to the task. Other costs may involve employees training on the use of the new system

Future Recommendations

Although the management system might fully meet our original objectives, the system will still be open to more development. The new development that may be done on the system will ensure that Mundui Hospital achieves the best experience. In other words, new developments will help further the original objective of the site into a new level of performance.

About the final prototype, some improvements may be made in the future. Even though the future team would be developing more on what we have done, we recommend that they undergo the whole process of system development life cycle to make best out of the process. Covering the whole process of the system development lifecycle will ensure that the entire user's requirements, as well as futures that we might have skipped or ignored, will be well captured. The move is essential in establishing a professional system that is user-friendly and reliable at all the time.

Future developers must also consider incorporating a survey section within the system. The survey section should focus on tracking users feeling about the system as users continue interacting with the system. The survey will help the system administrators identify the new trends that the users expect to find on the system but are missing. Such results will be essential in providing the essential need for either upgrading to more modern tools and technologies aimed at enhancing the user's experience. The survey will also help to determine whether the system is helping achieve the original goals and objectives of the projects.

References

Dennis, A., Wixom, B., & Roth, R. (2006). Systems Analysis and Design (3rd ed.). Hoboken, NJ: John Wiley & Sons.

Yardley, D. (2002). Successful IT project delivery: learning the lessons of project failure. London: Addison-Wesley.