Your manager at your chosen company has asked you to create the project schedule using the MS Project software. You determined the scope, project deliverables, work packages (the lowest level of the w

Dalonda Hill

Project Management Tools

Unit 1: Discussion Board 2

Instructor: Gloria Durham

08/18/2019

Scenario 1: Information Technology Project

You are a new Project Manager working for a small college in the Western United States called Western Technological College (WTC). Your manager, the IT Department Director, has asked you to develop the project management plan using MS Project. The IT Department Director knows that you are taking a class on Project in your undergraduate program and thought this would be an excellent opportunity for you to learn how to manage a project using the software.  

The project has a deliverable of upgrading all of the classroom computers in the Business department. The college has 5 classrooms in the Business department, and each classroom has 25 computers. All 125 computers will be replaced with newer all-in-one desktops with touchscreens. The vendor has been determined, and you will work with this vendor to upgrade the computers.  

The scope of the project involves replacing these computers and getting new desks to accommodate the new desktops. Newer software will be added to the computers, including an updated operating system. College staff members will have to be trained on the use of the new computers and the software. The training will include live training and hard-copy training materials.

 Assignment Details

 Identify the scenario that you have chosen for this class, and then answer the following questions relative to the scenario you have chosen:

Scenario 1: Information Technology Project

1. Using the CTU Library or other sources, research the software tools Jira, Rally, ServiceNow, and MS Project. Define each, and explain what these tools are best used for.

Jira is a tracking software that helps project managers to efficiently track the progress of tasks and projects. It’s a project management tool used for tracking agile and Kanban for task management. For instance, for the project of upgrading the Business Department classroom computers Jira will be used to see how the progress of the tasks being done and areas for process improvement (Yanniv, 2018).

Rally is a software application that helps in tracking tasks and agile development. The software is used to manage risks and dependencies, help teams to be on track with the project goals and also connect work with the business strategy (Gleason, 2019).

Service now is software that improves project management portfolio through its life cycle and also ensuring that the organization is agile and streamlined. The software is used to keep the team members informed agile alignment and help the project teams to deliver high quality services (Result Positive, n.d).

Ms Project is a software tool by Microsoft to ensure that projects are streamlined. It is used for portfolio management, manage resources and execute projects ( Office, n.d).

1. Describe the scope of your selected project and what the final deliverables will look like. List the deliverables in bullet points.

The project will be managed by the vendor and the project manager for five and a half weeks in the Business Department. The computers in 5 classrooms will be upgraded one at a time by the vendors while the college staff will be trained on how to use the new computers.

The final deliverable for the project is upgrading all of125classroom computers in the Business department to all-in-one touch screens

List of deliverables

• Training college staff using live training and hard-copy materials on how to use new computers.

• Removing the old computers and replacing with new desktops

• Upgrading all 125 computers with new operating systems.

3. What activities or tasks will be needed to get the work done in your project? List as many as you can think of. You will need these later to complete your Individual.

• Purchase new desktop computers and desks.

• Place the new desktop computers starting by one classroom first.

• Upgrade the desktop computers with new operating system.

• Start teaching the college staff on how to use the new desktop computers.

REFERENCES

https://www.proggio.com/blog/using-jira-for-project-management/

https://www.projectmanagement.com/tools/232248/Rally-Software-Development

https://resultspositive.com/servicenow-ppm/

https://products.office.com/en/project/project-and-portfolio-management-software