essay requirement: 1. This 3-4 page essay will be in APA format. 2.The essay will be simply the writtenpaper of your SCM Project. Of course, with more written detail. 3. You will write this essay in a

Running head: concept, project, planning, performance, and completion 0

Project Presentation Essay

Jesus Ayala-Aguilera

California State University San Bernardino

Author Note

This paper was written for Professor Medina’s SCM 304 class for the Spring of 2020

Table of Contents

Abstract

I decided that the broad definition of my final project is going to be the “Coachella Valley High School Class of 2020 Graduation.” The reason being, is because when I graduated from Coachella Valley High School in 2017, I had a very small but significant role, in terms of handing out caps and gowns, which students needed for the commencement ceremony. However, after taking this class, I finally started to think who and how made the “Coachella Valley High School of 2017 Graduation” possible. So, after reading chapter 14 in our textbook, managing projects, I had a good idea of what a project manager is and what they do. So, I decided that all of the funds for the key resources are going to come from people, specifically CVHS students, friends, and family. The reason being, is because CVHS students need a cap and gown inside of the organization, so that money is going to be used for the Indian Wells Tennis Garden, where the commencement ceremony will be taking place. Also, CVHS friends and family are going to want to buy a gift/present for their son/daughter, because graduation is very important, and I am going to use the money for the flow of goods, like food, drinks, and deserts.

Keywords: Coachella, Valley, High, School, Class, of, 2020, and Graduation.

Project Presentation Essay

First of all, in the concept phase, project managers basically start off by coming up with a broad definition of what the final project is going to be about, and what the course & scope of the final project is going to look like. For example, a project manager might explain their project as being the “start of a new and improved online degree program in San Bernardino.” Next, after the project has been broadly defined, project managers try to allocate key resources, budget requirements, and time considerations. So, key resources include things like initial budget estimates, estimates of personnel needed, and required completion dates. With all of this in mind, I decided that the broad definition of my final project is going to be the “Coachella Valley High School Class of 2020 Graduation.” Plus, the course and scope of the final project is going to be a partnership between Coachella Valley High School and the Indian Wells Tennis Garden.

Moving along, now that the final project has been defined and named, I, the project manager, am going to be key resources, budget requirements, and time considerations. So, key resources include the flow of goods like food, drinks, and dessert from restaurants. Budget requirements include funds with the rate of spending being about $40,000 and the income required being about $45,000 to meet the budget forecast. Time considerations include the information to rent the Indian Wells Tennis Garden before June 1, 2020, which is when the commencement ceremony is going to take place. On top of that, key outputs include initial budget estimates, estimates of personnel, and required completion date. So, the initial budget estimate was $50,000. The estimate of personnel includes people like the CVHS principal, teachers, faculty, and staff, plus IWTG owner and police department. Finally, the required completion date is to place an order for June 1, 2020, which is when the commencement ceremony is going to take place.

Second of all, in the project definition phase, if and only if the project manager thinks that the final project is an attainable goal, then he or she continues on to the project definition phase. To which, the project definition phase basically has more characteristics than the concept phase. The reason being, is because the project definition phase defines how the project manager is going to accomplish the work, how to organize for the project, key personnel to support the project, key resources to support the project, tentative schedule, and tentative budget requirements. With all of this in mind, since the project definition phase builds on top of the concept phase, I, the project manager decided how the work is going to be accomplished, which is by choosing the key personnel required to finish the final project. What I mean by this, is that for example, Coachella Valley local restaurant owners are going to produce/deliver the food, drinks, and deserts, like burritos, lattes, and popsicles to the Indian Wells Tennis Garden on June 1, 2020, which is when the commencement ceremony is going to take place. The final project is going to be arranged by choosing the key resources required to finish the final project. The reason being, is because the Indian Wells police department and the Coachella police department are going to pledge external and internal protection from harm/danger at the Indian Wells Tennis Garden. Moving along, the tentative schedule includes the location, the place is the Indian Wells Tennis Garden, the day is Monday, the date is June 1, 2020, the start time is 7:00 PM, the end time is 8:00 PM, the stadium is stadium number one, and the venue is venue number one, which provides greater detail than the concept phase, because CVHS friends and family will arrive promptly at the IWTG at 6:00 PM. The tentative budget requirements include the income from the caps, gowns, sashes, year books, class rings, photos, gifts, presents, and extra tickets to be more than the expenses from the Indian Wells Tennis Garden and Restaurants, which also provides greater detail than the concept phase, because total income minus total expenses equals a positive number and not a negative number.

Third of all, the planning phase basically requires the project manager to prepare detailed plans that define activities, time targets, budget targets, and the key resources needed to complete each task. On top of that, the planning phase also involves the organization that is going to help the project manager finish the final project. Project managers sometimes create groups/teams to execute daily tasks. So, this means that the planning phase is important, because there is a strong correlation with effective planning and successful outcomes. With all of this in mind, I, the project manager, came up with the necessary procedures needed to identify activities, time targets, budget targets, and resources needed to complete each task. So, the activities basically include at what time the CVHS students, friends, family principal, teachers, faculty, staff, and police departments will promptly arrive at the IWTG, be let in, and be let out. For example, CVHS students will promptly arrive at 3:30 PM, be let in the venue at 4:00 PM, eat food, drinks, and desert at 4:30 PM, be let in the stadium at 7:00 PM, and be let out at 8:00 PM. The time targets basically include the task deadlines, like making sure the required completion dates are ready for June 1, 2020, which is when the commencement ceremony is going to take place, by the earliest May 25, 2020 at 8:00 AM and the latest May 29, 2020 at 8:00 PM. For example, place an order for 300 burritos four to three weeks before June 1, 2020, place an order for 300 lattes three to two weeks before June 1, 2020, and place order for 300 popsicles two to one weeks/week before June 1, 2020. The budget targets basically include the maximum of money I can spend on the Indian Wells Tennis Garden, food, drinks, and deserts. For example, I have a maximum budget of $30,000 and a minimum budget of $20,000 for the organization, which is the Indian Wells Tennis Garden, and the organization cost $25,000. Finally, the resources needed to complete each task includes the location layout, which includes the first box through the seventh box. For example, stadium one also has a prime loge seat box, which is where the CVHS friends and family of CVHS students who are graduating in white caps and gowns are going to find their assigned seats and includes a wheelchair are for people with disabilities.

Fourth of all, in the performance phase, the project manager and the organization basically begin to execute the final project. So, all of the inputs from the concept phase, project definition phase, and the planning phase turn to outputs in the performance phase. In other words, either the costs will outweigh the benefits, which is bad, or the benefits will outweigh the costs, which is good. Moving along, project managers are important, because they are going to be directing the work effort and ensuring that milestones are met. With all of this in mind, I, the project manager and the organization, the Indian Wells Tennis garden, will begin to execute the project plan by turning all of the inputs from the concept phase, project definition phase, and the planning phase into outputs, in terms of how key resources are going to flow, like goods, funds, and people. For example, there is 300 key personnel and there are 300 burritos, 300 lattes, and 300 popsicles, one for each of them, which is going show how the value of the previous phases and how my effective planning is going to increase probability, because the initial actual budget estimate for food, drinks, and desert was $6,000 the total income was $7,000. Finally, I am also going to be playing another important role in the performance phase, because I will begin to direct the work effort and ensure performance, which includes the event flow chart. For example, CVHS students are going to park in the VIP parking and make a single file line outside of the main entrance, and CVHS friends and family are going to park in the regular parking and make a single file line outside of the south entrance tunnel.

Fifth of all, the post completion phase is basically a summary of project management. In turn, this includes important things like confirming that the final outcome of the project meets the expectation of the customers, conducting a post implementation meeting to discuss the strengths and weaknesses of the project effort, and reassigning project personnel to other positions. With all of this in mind, on Tuesday, June 2, 2020, the day after the commencement ceremony is going to take place, the earliest 8:00 AM and the latest 8:00 PM, at the Indian Wells Tennis Garden, I, the project manager, am going to conduct a post implementation meeting. The reason being, Larry Ellison, the Indian Wells Tennis Garden owner, Victor Uribe, the Coachella Valley High School Principal, and myself are going to compare and contrast the expected outcomes with the actual outcomes. To which, we will all begin to either confirm the final outcome or contradict the final outcome of whether or not the expectations of project management are met. In turn, a strength of the final project is that the caps and gowns sold out, which paid for the Indian Wells Tennis Garden and a weakness of the final project is that the sashes didn’t sell out and were underpriced. So, the reason why the caps and gowns were a success, was because if CVHS students purchased their own caps and gowns from somewhere else, then we wouldn’t be able to afford the food, drinks, and desert. The reason why the sashes were a failure, was because if we put a higher price on them, we could’ve been able to give out more money, in terms of scholarships. To wrap things up, key personnel will be reassigned for the “Coachella valley High School Class of 2021,” because we executed the final project.

References

Bozarth, C. B., & Handfield, R. B. (2018). Introductions to Operations and Supply Chain Management (Fifth Edition). Pearson Education.