Assignment 5: HR Project Management Final Team Report Due Week 10 and worth 200 points You are now ready to present to management a final report on establishing a project team and project phases neede
Running head: PROGRESS, RESULT AND FINALIZING THE HR PROJECT 1
Progress, Result and Finalizing the HR Project
Larry Ratliff
Strayer University
HRM 517
May 30, 2020
Professor Young
Centralized model of delivering HR services
Directing and managing project work successfully means that a project management plan has been defined clearly by the project manager. It means that the project teams are well structured and organized at every department level. The project manager has the obligation to manage formal and informal boundaries of relationships among departments, team members and the overall organization. Project management plan helps in the management and directing process of the work effectively because it has analysed and details about timelines, scope, cost and deliverables baselines.
Regular meetings with the team’s members also contribute to the success of the project work because important details and information is shared among departments during the project life cycle. Generally, direct and managed project work is the process of leading and performing the work of defined in the project management plan and also the manager can implement the changes approved so as to achieve the objectives of the project, (Sanghera, 2019).The benefit is that it promotes maximum management of the project work.
Strategies to increase management of the project
In order to develop a centralized model of delivering HR services there is need to enhance management and sustain progress by setting regular meetings that can aid for discussion of outcomes and results This will help identify the goals and objectives of the project are still defined clearly and each member is aware of the strengths and weakness. At this phase, the plans for the next stage of the project work can be discussed so as to ensure that all members of the project team are on the same page. Addressing relevant factors is important at this stage because it ensure that things are running smoothly in the organization. Setting up meetings also helps ensure that there is maximum inclusion.
Frequent performance feedback: It is crucial to recognize that when company and individual goals are being communicated, project managers need to offer feedback on performance as much as they want to track and monitor progress. Feedback on good performance reinforces strong sets of skills and positive behaviour among the project team which creates room for improvement in various areas that will be underperformed, (Wiley, 2016). Risk management strategies can also be integrated because it is a building block of project management and implementation process. Uncertainty in project work cannot fail to emerge and the project manager needs to integrate a risk management system which can enhance the timely identification and mitigation of risks.
Management of Risks
Risk management in projects is a process that includes assessment of risks and developing a mitigation strategy for those risks. Risks are everything in any project and its presence has an impact on costs, schedules and quality of the project. The HR project can incur various risks that need to be handled appropriately so as to reduce chances of project failure. Technical risks are likely to be encountered and the best strategy is to deploy risk avoidance strategy because it involves the development of an alternative strategy that has a higher potential of success. Therefore, to accomplish the tasks of the project is to find alternatives that can maximize success and thinking outside the box improves the management process of risks in real time.
Another possible risk that is likely to be experienced in the HR project is people risks where unavailability of skills can be encountered by the project manager and the best strategy to deploy is risk reduction. Risk reduction may entail hiring of expertise to assess the technical expertise and skills needed so as to reduce risks in the project. Highly skilled personnel can help predict problems and find solutions that prevent negative impact on projects, (Watt, 2018). Legal and political risks can be solved using risk sharing strategy because it involves partnering with others to share the responsibility of the implications.
In this case, we can partner with another company to share the risk if the other company has expertise and experience that does not exist in the project team. Risk reduction is more important than other strategies in risk management process because problems are detected earlier which creates room for solutions. Risk reduction happens when the key stakeholders are not on the same page. It also helps research the challenging issues earlier before the risk causes damages to the company as well as the project.
Project Closing
The project closing process is always overlooked by many project managers and tend to only focus on the deliverables completed as per the cost and time objectives. The failure to conduct project close out can lead to increased amount of risks, it will also prevent the organization from realizing the benefits forecasted in regard to the deliverables and also undermine the credibility of the project. Just as any other project management process, project close out helps avoid adverse and unfavourable scenarios during the implementation process. The project manager can take actions such as releasing resources which is crucial process because it involves releasing external resources and making sure that internal resources remain. The project team members have to be reminded that the time allocated on the projects is limited.
Completion of paperwork is another action that the project manager can undertake where the stakeholders have to sign off and approve the work. All documents involved in the project have to be signed to serve as legal proof. Reports have to be generated during close out so as fasten the completion of the project much faster. Celebrating success can also be used by the project manager to increase motivation in project team members which is reflected in future projects. A good job increases morale as well where the team feels great and happy for work well done through rewards and celebration occasions. It is a crucial process because it improves the future projects in the organization especially if the project manager will still make use of the old team.
Project Management in Action: The Power of Lessons Learned
As the project team dissolves, the learning fades into memories whereby it is extremely difficult for other people to learn from the insights in the future. Capturing the lessons learned throughout a project cycle is very crucial because it can help improve project management process; failure to learn from project failures can lead to repeated practices. It also means that we miss out on opportunities that can enable project managers to implement good processes and complete future or existing works successfully. Therefore, as your team project leader, it is my duty to clarify the significance of the information so as to maximize components in future projects.
As a team, there is need to harness knowledge and scope so as to enhance performance and provide insights on what is expected of each team member. The value of lessons learned in the project life cycle tends to outweigh the implementation costs when it is carried out correctly. Since knowledge only remains in the mind of those who are involved hence making it a barrier to effective transfer of the knowledge. The moment you begin to share the captured knowledge and concepts related to project management, promotes a culture of knowledge base. It is important to share the insights with other people because it encourages retention and reduces turnover and errors are also minimized at the same.
Successful people and teams tend to learn from their mistakes and mistakes of other people, therefore, we all need to address the underlying issues that we meet so as to reduce repeating of errors from earlier experiences. The discovery process is crucial and success of projects is detrimental in that we have to work as a team to maximize the benefits based on the information we have. Reinvention of ideas can also be avoided. Lessons learned are to be facilitated by someone else other than the project manager and results of the project have to be summarized by someone else and it promotes increased knowledge among the members who skipped a step. Strengths and weaknesses have to be identified and analysed so as to develop recommendations to improve various aspects, (Tengö, et.al, 2017). In future, projects will require that the lessons that need to be retrieved so as to ensure a success completion of the tasks.
In conclusion, project management relies on so many components that ensure the success of the project, therefore, identifying methods that can be used in monitoring the progress of the project, and maximizing resources to complete the projects. Risk management is a crucial stage where uncertain events can be predicted which can cause problems; risks need to be at the back of every project manager or a project management plan.
References
Sanghera, P. (2019). Managing Execution of Project Work. In PMP® in Depth (pp. 345-379). Apress, Berkeley, CA. Retrieved from https://link.springer.com/chapter/10.1007/978-1-4842-3910-0_9
Tengö, M., Hill, R., Malmer, P., Raymond, C. M., Spierenburg, M., Danielsen, F., & Folke, C. (2017). Weaving knowledge systems in IPBES, CBD and beyond—lessons learned for sustainability. Current Opinion in Environmental Sustainability, 26, 17-25. Retrieved from https://www.sciencedirect.com/science/article/pii/S1877343517300039
Watt, A. (2018). Project Management. Retrieved from https://opentextbc.ca/projectmanagement/chapter/chapter-16-risk-management-planning-project-management/
Wiley, D. (2016). Project management for instructional designers. Wiley. Retrieved from https://pm4id.org/chapter/11-2-risk-management-process/
