i have a timed exam on 25 July at 1:30 pm cdt for gmgt pls look below for the format and details
Formats
Figure A – Memo Format
Every line begins at the left Right margin = ⅝”-1”
margin, which is usually 1”-1½”
Line-up
DATE: December 2, 2004
TO: Pat Walker, Cecille Cabanne, Don Deonne, Gil Sweeney, and Kathy Pedroza
FROM: E.W. Lauderman, Store Manager Write initials after name
SUBJECT: STORE POLICY REGARDING OFF-PLANET DOLLS
In capitals or capitalize first letter of each main word in the subject line ADD TRIPLE SPACE OR A LINE AND DOUBLE SPACEBecause we anticipate heavy customer interest in the popular Off-Planet dolls, I would like you to share the following information and newly developed GemMart policy with all our employees.
I’ve just learned that a GemMart buyer recently appeared in a taped television interview that will appear nationally this week. Apparently our buyer said that the Off-Planet dolls would be available in some GemMart stores. Since we expect our stores to be swamped with telephone calls from customers asking specifically about this series of dolls, we have decided that all employees in all of our area stores should have the same policy information to help them answer questions consistently. Please not the following points:
GemMart currently has no Off-Planet dolls.
We do not know if we will receive any in the future.
We will neither issue raincheques nor take any orders for these dolls.
Please discuss this policy with your employees. I’ll be sure to let you know immediately if we receive a shipment of Off-Planet dolls.
space
between
headings
Do not
indent
paragraphs
in memosand letters
Use of headings is optional in memos. If used, capitalize the first letter of each major word in a heading. Also use triple space before each heading and double space after it.
Fidelity Mutual
TO: Almeda Wilmarth, Supervisor DATE: January 24, 2005
FROM: Judy Leusink, Director
Personnel Services
SUBJECT: DENTAL-CARE BENEFITS SEMINAR
Please plan to attend a seminar February 8 at 4 p.m. in the Main Conference Room to learn about options in our new dental-care plan.
At that meeting a representative from Fidelity Mutual will describe the “Denti-Care” program. This plan is designed to provide the most cost-effective form of dental care for you and your family. If you or one of your dependents requires dental care, you will be able to choose from a variety of options. The representative from Fidelity Mutual will discuss the options available. At this meeting you will learn more about the following:
How “Denti-Care” works for Data General employees.
Options for major dental coverage.
Your responsibilities.
Our contract benefits
If you are unable to attend, please call Sherri Jones at Ext. 255.
Business Letter Format (Block Style)
● Island graphics
6423 King George Highway Phone (604) 275-5055
Surrey, BC V3W 4Z4 Fax (604) 275-3266
● September 13, 2004 line 13 or 2 lines below letterhead
2 to 10 lines
● Mr. T.M. Wilson, President
Visual Concept enterprises
2166 Ocean Forest Drive
Surrey, BC V3A 7K2
2 lines
● Dear Mr. Wilson
2 lines
● SUBJECT: BLOCK LETTER STYLE
2 lines
● This letter illustrates the block letter style, about which you asked. All typed lines begin at the left margin. The date is usually placed two inches from the top edge of the paper or two lines below the last line of the letterhead, whichever position is lower.
This letter also shows open punctuation. No colon follows the salutation, and no comma follows the complimentary close. Although this punctuation style is efficient, we find that most of our customers prefer to include punctuation after the salutation and the complimentary close.
If a subject line is included, it appears two lines below the salutation. The word SUBJECT is optional. Most readers will recognize a statement in this position as the subject without an identifying label. The complimentary close appears two lines below the end of the paragraph.
2 lines
● Sincerely
● 4 lines
● Mark H. Wong
Graphics Designer
2 lines
● MHW:pil
● Enclosure
L
etterhead
D
ateline
Inside
Address
Salutation
Subject Line
Body
Complimentary
Close
Signature
Signature
Block
Reference
Initials
Enclosure
Notation
Block Style With Mixed Punctuation
| All lines start at left margin | R. KAPPER INDUSTRIES 255 Cherry Street Corner Brook, NF A2L 3W5 | Letterhead |
| Letterhead is aligned at left margin as well | August 20, 2004 | Dateline |
| Ms. Jane Mangrum, Manager Vancouver Hilton Hotel 6333 North Scottsdale Road Vancouver, BC V0H 1W4 | Inside Address | |
| Dear Ms. Mangrum: use colon after salutation | Salutation | |
| Can the Vancouver Hilton provide meeting rooms and accommodations for about 250 Geotech sales representatives from May 25 through May 29? It is my responsibility to locate a hotel that offers both resort and conference facilities appropriate for the spring sales meeting of my company. Please answer these additional questions regarding the Vancouver Hilton: | Body | |
| L |
I will be most grateful for answers to these questions and for any other information you can provide regarding your resort facilities. May I please have your response by September 1 so that I can meet with our planning committee September 4. | Use double space between items in a list if possible Use single space within paragraphs, double space between paragraphs |
| 2 | Sincerely, comma needed here if colon is used after salutation | Complimentary close |
| | ||
| 4 spaces | | |
| | ||
| Marlene Frederick Corporate Travel Department | Author’s name identification | |
| | ||
| mef | Reference Initials | |
| | ||
| Leave bottom margin of 3-6 spaces. If the letter is short this margin can be wider. |
ists are optional in letters
spaces RMpkt
