Full Project Paper Compile all 5 chapters into a single cohesive final project plan. The final paper must include a cover page, executive summary, table of contents (list of tables, list of images, if

Project Design in Technology in Organizational Communication

Student name

Institution

Date

Proposed Project Solution

Project Overview

The goal of this project is to increase corporate communication via the use of technology. The project will center on developing an easy-to-use and navigate communication platform that will allow staff to access and exchange information easily. This platform will let departments, supervisors, and employees communicate with one another.

Project Goals

This project aims to provide a communication platform that promotes effective and efficient communication across departments, management, and employees. The platform should be user-friendly and straightforward, with capabilities like real-time chat, task management, document sharing, and other collaboration tools to keep all stakeholders informed and on the same page (Arlati, et al, 2021). Users should also be able to create and assign tasks, as well as track their progress on those tasks using the site. The platform should provide a safe environment for confidential data, allowing any sensitive information to be transmitted without the danger of being accessed by unauthorized parties. The platform should have analytics and reporting tools to assist managers and staff in identifying patterns and better understanding the effectiveness of their communication.

Project Objectives

The goals of this project are as follows:

Create a user-friendly communication platform for quickly accessing and sharing information.
Establish an efficient and effective communication platform that promotes cooperation across departments, supervisors, and employees.
Create an easy-to-use and navigate platform.
Test the platform and make necessary improvements to ensure it fits the users’ needs.

Project Requirements

The following are the project requirements:

A straightforward communication platform that is simple to use and navigate.
The capacity to obtain and distribute information rapidly.
Provide users with secure login access.
A platform that facilitates departmental, management, and employee cooperation.
A collaborative tool that enables real-time cooperation.
A platform that allows for file exchange.
A platform for the formation of organizations and projects.
The capacity to manage and track tasks.
A mobile-friendly platform.

Project Resources

This project will necessitate the following resources:

A team of developers to design and construct the platform.
A dedicated project manager to oversee the entire process.
A budget to cover resource and development charges.
A testing team to guarantee that the platform satisfies the users’ needs.
A support crew to assist with technological issues.

Project Timeline

The total time estimate is 12 weeks. The following is the project timetable for this project:

4 weeks for design and development
2 weeks for testing and debugging
Deployment time: two weeks
Four weeks of training and support

Descriptions, Mock-ups, or Functioning Code

The design and development of the communication platform will begin with building a user-friendly, easy-to-use, and navigate interface (Cimini, et al, 2020). The forum will be developed with an easy-to-use user interface that allows users to access and exchange information easily. The software will also give users secure login access and the ability to track and manage tasks. The platform will feature file sharing, group and project creation, and real-time collaboration.

The platform will be developed by a team of professional developers who will establish the user interface and develop the platform's features and capabilities. An experienced project manager will oversee the development process and guarantee that the project is finished within the time limit specified.

The project's testing and debugging phase will include a team of testers who will ensure that the platform satisfies user needs and is free of faults and problems. The platform will be ready for deployment once it has been tested and debugged. The deployment step will include installing the forum on the required servers and configuring the medium for use.

The training and support phase will be the project's last phase. During this phase, support staff will assist customers with technical issues and verify that the platform is configured correctly and running effectively. A training team will also give users instructions on utilizing the forum and other required information. This project's schedule is projected to be 12 weeks from the start of the design and development phase to the end of the training and support phase. This timeframe is subject to change based on the project's complexity and the availability of resources.

Functionality solution

This project's communication platform enhances collaboration between departments, supervisors, and employees. The forum will allow users to rapidly access and share information, organize groups and projects, and track and manage work. The platform will give users an easy-to-use, user-friendly, and simple-to-navigate interface. Thanks to the software, users can safely log in and track their work. Users can also post and share files, organize groups and projects, and work in real time on the site. The program will also include notifications and alerts to keep users informed of the status of their activities, as well as the ability to assign tasks and track team members’ progress. Users can optimize their workflow, interact more effectively, and remain on top of their duties with these capabilities.

The platform will be designed to be responsive and user-friendly, allowing users to access it via their mobile devices. This will enable users to access the platform anytime and anywhere. The forum will be connected with other software solutions, such as email and calendars, to ensure users can access all relevant information (Dave, et al. 2021). This will enable users to keep track of their upcoming tasks and appointments and any critical updates. The platform will have optimized mobile use features, such as a streamlined navigation system and a simplified user interface. This will enable users to navigate the platform quickly and easily.

The platform will be hosted on a secure server with the necessary infrastructure to ensure maximum security. All data will be safely stored and encrypted, and all communications will be conducted over specific channels. The platform will be continually monitored for any potential security threats. Regular backups will ensure that no data is lost during a system failure. Access to the venue will be restricted to authorized users, and strict authentication protocols will be implemented to ensure that only authenticated users can access the data. The system will be regularly updated with the latest security patches and software updates to ensure that any potential vulnerabilities are addressed and patched quickly.

The platform will also provide analytics tools for tracking user interaction and platform usage. Managers will be able to monitor how the forum is being utilized and make any required changes to ensure the platform satisfies user needs (Hassanien, et al, 2019). The platform will also have a help desk mechanism to assist users with technical issues. This allows users to acquire the assistance they require quickly and ensures that the platform is utilized to its most significant potential.

Security Solution

The security of the communication platform is critical. The following procedures will be performed to ensure the platform's safety. To ensure the platform's security, the server hosting the venue will be outfitted with the most stringent security policies and methods. Data encryption, firewalls, antivirus software, and other security measures are used to safeguard the platform from hostile assaults (Luo, et al. 2022). In addition, frequent backups will be performed to guarantee that data may be retrieved in the case of a system failure or other unanticipated occurrence. These backups will be kept in a secure offsite location to safeguard the platform from further data loss. Strict access controls will be implemented to guarantee that only authorized individuals can access the platform and its data.

Passwords will be encrypted and saved using a secure hashing technique, giving users a safe login experience. This guarantees that user credentials are kept secure and that unauthorized workers cannot simply access them. The platform will be constructed by all applicable data protection legislation and standards, such as General Data Protection Regulation (GDPR), Personal Information Protection and Electronic Documents Act (PIPEDA), and California Consumer Privacy Act (CCPA) to ensure that user data is secure and secret.

Two-factor authentication (2FA) adds extra protection to user accounts by requiring two distinct pieces of information to confirm a login. Because it takes two different pieces of information that only the user is likely to have, this two-step method helps prevent unwanted access to user accounts. Two-factor authentication might be accomplished in the context of the proposed platform using a password and an SMS number. The user will be prompted to enter their account password and an SMS code issued to their cell phone. This additional criterion would assist in safeguarding the user's account against unwanted access by requiring only the user is likely to have two pieces of information. If the user's password is ever hacked, the SMS code adds an extra degree of security to prevent anybody else from accessing the account.

The platform will be monitored for suspicious behavior, and administrators will get automatic notifications if questionable conduct is found. The forum will be examined regularly for security flaws, and any potential dangers will be rectified as soon as possible. The platform will also contain a complete user access management mechanism, allowing administrators to create user access levels and restrict who has access to which portions of the site (Rithisha, et al, 2022). This system will guarantee that only authorized users have access to sensitive data.

Budget Plan

This project's budget will cover the costs of resources and development. This project is expected to cost $100,000 in total. This budget is liable to vary based on the project's complexity and the availability of resources. The following is a breakdown of the project's expected costs:

Development $50,000: This price includes the cost of the development team, which will be in charge of designing and creating the platform. This cost consists of any software or tools required for platform development.
Project Management $10,000: This price includes the cost of a professional project manager to oversee the project. This cost includes the cost of any project management software or required tools.
The cost of testing is $15,000: This fee covers the expense of a testing team to guarantee that the platform fulfills user expectations and is free of faults or defects. This cost includes the cost of any essential software or tools for testing.
Investing $5,000: This cost includes the price of deploying the platform on the required servers as well as configuring the medium for use. This cost also includes the cost of any essential software or tools for deployment.
Training and Support: $20,000: This fee covers the cost of training and support staff who will advise customers on how to use the platform and give technical support. This cost also includes the cost of any software or equipment required for training and support.

Conclusion

This project will entail the creation of a user-friendly communication platform that is simple to use and navigate and promotes cooperation across departments, managers, and workers. The forum will be built to increase corporate communication by allowing users to easily access and share information, organize groups and projects, and monitor and manage work. The project will need a development team, a dedicated project manager, and a $100,000 budget to cover the expenses of resources and development. The project's timetable is projected to be 12 weeks.

References

Arlati, A., Rödl, A., Kanjaria-Christian, S., & Knieling, J. (2021). Stakeholder participation in the planning and design of nature-based solutions. Insights from CLEVER cities project in Hamburg. Sustainability, 13(5), 2572.

Cimini, C., Boffelli, A., Lagorio, A., Kalchschmidt, M., & Pinto, R. (2020). How do industry 4.0 technologies influence organisational change? An empirical analysis of Italian SMEs. Journal of Manufacturing Technology Management.

Dave, H., Sonje, S., Pardeshi, J., Chaudhari, S., & Raundale, P. (2021, March). A survey on Artificial Intelligence based techniques to convert User Interface design mock-ups to code. In 2021 International Conference on Artificial Intelligence and Smart Systems (ICAIS) (pp. 28-33). IEEE.

Hassanien, A., Amin, M. G., Aboutanios, E., & Himed, B. (2019). Dual-function radar communication systems: A solution to the spectrum congestion problem. IEEE Signal Processing Magazine, 36(5), 115-126.

Luo, J., Vanhoucke, M., Coelho, J., & Guo, W. (2022). An efficient genetic programming approach to design priority rules for resource-constrained project scheduling problem. Expert Systems with Applications, 198, 116753.

Rithisha, P., Deena, B., Laxmi, R. D., & Babu, T. R. (2022). Automatic Html Code Generation from Mock-Up Images Using Machine Learning Techniques. JOURNAL OF ALGEBRAIC STATISTICS, 13(3), 5439-5445.