Need Some Help

Project Name

Fill The Cup

Project Number

Project Manager

Prioritization

Owner(s)

Project Product

The Cup will be a coffee shop that will be in a major city or town that will allow community members and people that are less fortunate can come in and have a coffee or something to eat. The way we will accomplish the project is by using many resources like real estate agent, are construction team, and other necessary steps that we need to take to get the project underway.

Too start the building process for the community we first need to figure out where we want to have the company built in so the team will have to discuss where they want to have it in and why we would want it in that city. Also we need to make sure that the building we choose is the right dimensions. Need to make sure that we find something that will fit our budget. When we find the right city to build the coffee shop we will need to make sure that the area will get the right amount of attention to the company and build a foundation. So when speaking to the real estate agent we need to make sure we tell her what specific details and what we need to have within inside the building.

Once the land is picked we need to make sure we put down a deposit so when do not loose it and we can start building right away. First when we start the building process we need to make sure to get the necessary permits before building because we do not want any issues while building. The building process should start no later then January 24,2017 because we need to open the coffee shop in a timely matter. We will start with the exterior of the building process and complete that officially before starting the inside. The outside building should be done no later then April 17,2017. While doing the exterior we may have a few workers inside too start working on the interior so we can have business up and running by the middle of April. When that is all complete we will have the construction team come in and install and the gas lines and electrical lines, all the necessary equipment to have the inside up and running. We want to make sure that we are doing this in a timely manner because we do not want to prolong the process of the building.

Once the company is open for business we need to make sure that we have many things that promote are company so we have the right people come in and see what the coffee shop is like. We want to be welcoming and have the right attitudes so they feel like they belong in there and want them to keep coming back.

Project Deliverables

Project Objectives

Total Cost & Time

The total annual cost of the ‘Fill the Cup’ project is estimated to be $750k which includes the fixed costs like location, building cost, inventory and variable costs like manpower, marketing and branding costs etc. The project is estimated to be completed in 12 months’ time duration.

Quality Objectives

The objective of this project is primarily to provide community services through our cafés and we want to serve our customers and community and pay back to them by collaborating with community centers in United States. We plan to acquire a space of approximately 6000 to 8000 square feet where we would create a community center that serves coffee and food to people too. We are targeting to help people who do not have anywhere to go to, including youth; hence a lot of needy people would find free meals at our café. We will impart training programs, create jobs and provide basic necessities to help those in need. Since we aim to make it a community driven project, we do realize that ‘quality’ factor needs to be very high.

Our quality objective is to provide meals to at least 10,000 people on monthly basis by generating revenues of at least $1000k annually which is 25% higher than our total estimated cost. We also aim to create at least 100 jobs at our cafe that will be open by the end of the year.

Our goals towards are objectives include:

• Meeting our set targets on time and in accurate manner so as to meet our vision

• Making the best use of the resources we have without any wastes. This includes our human resources as well as material ones.

• Create jobs which provide employee fulfillment and satisfaction so as to minimize the poverty impact and unemployment from the society

• Train the staff and community so they can work towards our objectives and being more community driven.

• Ensure it remains a CSR project without losing track

Project Assumptions

Following are some assumptions in our project:

• Everybody understands and relates to the cause of our project like we do. This includes our customers, team, management and community in general.

• Government and no external party would have any issues with us for creating a profit plus community service business and they have no objection to our profit plus community help mode of operations.

• We have assumed that acquiring space will not be a hurdle so we can expand our business and cafes as and when required.

• Customers would support us more than other competitor cafes because we are aiding the needy and helpless so we can enjoy an obvious competitive advantage.

• We will be able to break even in a year’s time duration and meet all the costs incurred easily.

• Our marketing strategy will prove to be fruitful and will help bring us business easily.

• No other business like this would open up during this timeframe to compete with us so we will have a clear monopoly.

• No natural calamity will affect our business during this time like flood, tsunami, earthquake etc.

• Political and economic conditions will not have any impact on our business for example an economic recession cannot come.

• We will have enough profits by the end of first year to support our community service cause

• Our coffee and food will become a favorite to all the customers and there is no way they will not love our taste since we are giving our best shot. Our best efforts are sure to meet desired results.

• Our business is just what the market needs. We are catering exactly to customers requirements.

• The owners and management of the business are able enough to run the business smoothly and ensure all profit goals and other aspects of the business are met efficiently.

• The demand for coffee will remain consistent as has been in the past and present, with no changes in consumer behavior whatsoever.

• All the coffee lovers in US are our target market, men, women, young, old alike.

• All the inventory and raw material we use in our processes will be available and at the same rate as now for the whole year so as to not affect our business operations.

• Banking interest rates for the loans we might have to take will remain constant thus not affecting our annual cost.

• All the resources we hire will be honest to the business and share our commitment to the objectives and goals.

• Our costs will not exceed the estimated costs for the year

• There is no competitor competing us as of now

• Our suppliers will also be honest and committed and will share our vision towards the community cause.

Project Constraints

• The ability to find a space big enough

• Permit Fees

• Articles of Incorporation

• This project must be complete by the end of January 2018

• This project must not go more than 12% over budget

Exclusions

• We will not hire the workers

• We will not maintain coffee equipment

• We will not maintain the building

• We will not maintain the parking lot

• We will not advertise the business

• We will not be involved with the opening day of the business

• We will not be responsible for any overlooked risks after the business opens

• After the opening of the business any permits must be maintained by the business owner

Acceptance Criteria

Acceptance Guidelines

This document provides guidelines for the acceptable approval of certain project deliverables. Each deliverable will be measured based on the following criteria with guidelines around what is approved and what will be rejected. This document is to be utilized as a guide and can be customized to meet certain deliverables as needed. Any changes in timeline, budget or any specs need to be agreed on by all parties.

Acceptance Log

Acceptance Form

The Drip

Project: Fill The Cup

Deliverable Number and Description:

Acceptance Criteria:

Project Manager Acceptance

• Approved

• Disapproved

Name ________________ Signature ____________________ Date _________

Quality Acceptance

• Approved

• Disapproved

Name ________________ Signature ____________________ Date _________

Business Owner Acceptance

• Approved

• Disapproved

Name ________________ Signature ____________________ Date _________

APPROVALS

Project Manager Approval

Customer or Sponsor Approval