develop timesheet data system

Project Charter

Project Name	Timesheet Data Systems	Project Number	001
Project Team	Development Team	Prioritization
Owner(s)	Kenneth Smith	Start Date:	Jan 15, 2017
Scheduled Completion Date:	Dec 31, 2017

Mission/ Purpose

This projects goal is to automate the company’s timesheet system in order to increase the company’s productivity and to ensure the accuracy of the employees’ salary computations and performance evaluation tasks. This in turn will contribute to the accomplishment of the company’s objectives of increased revenues and increased employee retention. This project is part of the company’s initiative to eventually automate all of the administrative tasks within the company.

Project

Description and Project Product

This project will create a web-based timesheet application that will monitor the employees’ login and logout times, as well as their daily tasks. This will be accomplished by using HTML and SQL as the programming language and database. The employees will be able to access the application within the company’s intranet.

The project will include the following high-level deliverables:

Business and Design Requirements
Program coding
User’s Guide and Online help

Objectives

Objective: Develop a web-based timesheet system.

Goals

Have login module completed by March 15, 2017
Complete the timesheet module by May 5, 2017
Have payroll module completed by August 5, 2017
Introduce the timesheet system to the company by Dec 23, 2017

Business Need

To create a web-based timesheet system that keeps track of the employees’ work hours and tasks. This would allow the employees to spend more time on their other tasks while increasing the company’s productivity. Also, the web-based timesheet system will be used as basis for the employees’ performance evaluations, therefore, increasing job satisfaction and increasing employee retention.

Milestones

Information requirements gathered 01/15/2017
Business Requirements Documents reviewed and signed off – 02/20/2017
Design Requirements Documents (DRD) created – 03/01/2017
DRDs reviewed and signed off – 03/10/2017
Testing completed for Login module – 07/15/2017
Testing completed for Timesheet module – 08/01/2017
Testing completed for Payroll module – 08/15/2017
Bug fixes completed – 10/01/2017
Training of employees – 11/01/2017
Roll out of system in the entire company – 12/15/2017

Budget

Estimated Labor

$25,000

Estimated Materials

$10,000

Estimated Contractors

$35,000

Estimated Equipment and Facilities

$20,000

Estimated Travel

$10,000

Total Estimated Cost

$100,000

User Acceptance Criteria

The system test must prove to be 90% error free.
The system must produce 100% accuracy when it relates to salary related functions.

High-Level Project Assumptions

Assumed that the company has the necessary infrastructure.
Assumed that all employees are computer literate.
The system will make the employees’ timesheet-related tasks easier.
The system will help the Finance Department in the computations of salaries.
The department managers will be able to efficiently use the application as basis for the employees’ performance evaluations.
The use of the application will eventually lead to cost reductions for the company.
The application will run without errors.

High-Level Project Constraints

Time spent by the employees in providing information regarding their work processes
Confidentiality of company information, which includes work processes
Time spent by the employees in testing the system

Time spent by the employees in learning or adjusting to the system
Financial resources
Employees’ buy-in/resistance in the use of the system
Lack of an in-house IT department
Employees’ level of computer literacy

Exclusions and Boundaries

Mobile version of the application
Automation of the entire payroll system
Tracking of the employees’ computer and online activities
Provision of IT support
Network and hardware setup
Provision of computer literacy training
Future application upgrades or updates.

Major Risks

Natural disasters that can prevent the project’s timely completion.
Power interruptions, which can lead to project delays.
Unavailability of the project team members, which can cause project delays.
Resignation of some project team members, which would require getting and orienting new members. This can lead to project delays.
Additional requirements from the client, which can lead to project delays.
Employees’ and managers’ lack of cooperation in providing the needed information.
Lack of cooperation in participating in the application’s testing.

KEY STAKEHOLDERS

Project Manager Authority Level

Project Core Team

Subject Matter Experts (SMEs)

CEO/Project Managers

Department Managers

IT Techs

APPROVALS

Type Name

Signature

Date

Project Manager Approval

Customer/Sponsor Approval