BMGT 487 Project Management I

Individual Deliverable #2 : Communication s Matrix (Week 4) Purpose: Students will learn how to create a communication matrix to ensure stakeholders receive the right information at the right time. Outcomes Met With This Assignment:  plan a project that meets organizational goals and that has a high probability of success  use appropriate technologies for researching, documenting, and communicating with stakeholders throughout the project life cycle Instructions: This assignment is the second o f five individual assignments. You are expected to complete the assignment individually without any assistance. Y ou will create a communications matrix . Step 1: Preparation for Writing the Assignment Before you begin writing the paper, you will read the following requirements that will help you meet the writing and APA requirements. Not reading this informa tion will lead to a lower grade. Read the grad ing rubric for the assignment. Use the grading rubric while writing the paper to ensure all requirements are met. In writing this assignm ent, you will read and follow these tasks: Task 1: Thi rd person writing is required. Third person means that there are no words such as “I ”, “me ”, “my ”, “we ”, or “us” (first person writing), nor is there use of “you ” or “your” (second person writing). If uncertain how to write in the third person, view this link: http://www.quickanddirtytips.com/education/grammar/first -second -and -third -person . Task 2: Contractions are not use d in business writing, so you are expected NOT to use contraction s in writing this assignment. Task 3: You are expected to paraphrase when appropriate and are NOT to use direct quotes. You can learn to paraphrase by reviewing this link: https://writing.wisc.edu/Handbook/QPA_paraphrase2.html . Task 4: This assignment does not require that course readings or outside material be used, however, a ny material used from a sou rce document (in cluding both course readings and outside materials) must be cited and referenced. A reference within a reference list cannot exist without an associated in -text citation and vice versa. View the sample APA paper located under Week 1 content. There are also APA resources located under Content>>Course Resources. Step 2: Set Up the Assignment Create a table in Microsoft Word or Microsoft Excel . The final product does not have a page limit but you want to make sure to write clearly and concisely. Step 3: Generate the Communication s Matrix Task 1: Generate a communication s matrix that clearly identifies, at a minimum, the different messages that must be conveyed about or during the project, the audiences that should receive them, the method of each communication, and the frequency of each communication. Determine if other informat ion is appropriate and include any such information in your matrix. Task 2: Include evidence of how your completed communication s matr ix takes into consideration the stakeholder analysis your group constructed in Week 2 . Step 4: Review the Communications Matrix Re view the communications matrix to ensure all required elements are present. Use the grading rubric to ensure that you gain the most points possible for this assignment. Proofread the paper for spelling and grammatical issues and third person writ ing.  Read the paper aloud as a first measure;  Use the spell and grammar check in Word as a second measure;  Have someone who has excellent English skills proof the paper;  Consider submitting the paper to the E ffective Writing Center (EWC). The EWC will provide 4 -6 areas that may need improvement. Step 5: Submit the assignment in the Assignment Folder Criteria Outstanding Superior Good Substandard Failure Communication Matrix 1.5 points Communication matrix clearly, thoroughly and accurately identifies the different messages that must be conveyed about or during the project, the audiences that should receive them, the method of each communication and the frequency of each communication. Additional appropriate information is included in matrix (two additional factors included) (1.35 - 1.5) 1.275 points Communication matrix clearly, thoroughly and accurately identifies the di fferent messages that must be conveyed about or during the project, the audiences that should receive them, the method of each communication and the frequency of each communication. Additional appropriate information is included in matrix (one additional factors included) (1.2 - 1.34) 1.125 points Communication matrix clearly, thoroughly and accurately identifies the different messages that must be conveyed about or during the project, the audiences that should receive them, the method of each communication and the frequency of each communication. (1.05 - 1.19) 0.975 points Attempts was made to create Communication matrix that identifies the different messages that must be conveyed about or during the project, the audiences that should receive them, the method of each communication and the frequenc y of each communication but critical information is missing. (0.01 - 1.04) 0 points No attempt to create communication matrix. (0) Stakeholder Analysis 0.75 points 0.6375 points 0.5625 points 0.4875 points 0 points Commun ication matrix demonstrates clearly, accurately and completely how stakeholder analysis was considered. 0.675 - 0.75) Communication matrix demonstrates accurately how stakeholder analysis was considered. Missing information that would have made more complete. (0.6 - 0.674) Communication matrix somewhat demonstrates how stakeholder analysis was considered. Missing information that would have made more accurate and complete. (0.525 - 0.59) Attempt to show evidence of how stakeholder analysis is considered in communication matrix. (0.45 - 0.524) Failed to provide evidence of how stakeholder analysis was considered in communication matrix. (0) Critical thinking/reasoning 0.75 points Comments reflect a highly accomplished level of analysis, synthesis, evaluation and reasoning of the case material and case study facts resulting in accurate, thorough, and soundly reasoned conclusions. (0.675 - 0.75) 0.6375 points Comments reflect an ex cellent level of analysis, synthesis, evaluation and reasoning of the case material and case study facts resulting in accurately reasoned conclusions. (0.6 - 0.674) 0.5625 points Comments reflect a satisfactory level of analysis, synthesis, evaluation an d reasoning of the case material and case study facts resulting in partially correct conclusions that lack development or detail that demonstrates insight into reasoning. (0.525 - 0.59) 0.4875 points Comments reflect an unsatisfactory level of analysis, synthesis, evaluation and reasoning of the case material and case study facts, resulting in conclusions that are underdeveloped or lack soundly reasoned conclusions. (0.45 - 0.524) 0 points Comments reflect an unsatisfactory level of analysis, synthesis, evaluation and reasoning of the case material and case study facts, resulting in failure to draw little to no conclusions. (0 - 0.44) Attention to instructions 0.75 points Demonstrates exceptional understanding of requirements responding complet ely to each aspect of assignment including minor aspects of the assignment such as using third person writing, required use of course readings, and assignment format. (0.675 - 0.75) 0.6375 points Demonstrates excellent understanding of requirements; miss ed one minor aspect of assignment. (0.6 - 0.674) 0.5625 points Demonstrates satisfactory understanding of requirements; missed a key element or two minor aspects of assignment. (0.525 - 0.59) 0.4875 points Fails to show a firm understanding of requirem ents; missed two key elements or several minor aspects of assignment. (0.45 - 0.524) 0 points Fails to demonstrate understanding of assignment requirements. (0) Writing Mechanics 0.5 points Strictly adheres to standard usage rules of written English, including but not limited to capitalization, punctuation, run -on sentences, missing or extra words, 0.425 points Excellently adheres to standard usage of mechanics:

conventions of written English, including capitalization, punctuation, and spelling. One to 0.375 points Satisfactorily adheres to standard usage rules of mechanics: conventions of English, including capitalization, punctuation, and spelling. Four to 10 0.325 points Minimally adheres to standard usage rules of mechanics:

conventions of written English, including capitalization, punctuation, and spelling. More than 0 points Does not adhere to standard usage rules of mechanics:

conventions of written English largely incomprehensible; or errors are too stylistic errors, spelling and grammatical errors.

No errors found. No contractions or jargon used. (0.45 - 0.5) three errors found. (0.4 - 0.449) errors found. (0.35 - 0.39) 10 errors found. (0.3 - 0.349) plentiful to count. (0 - 0.29)