Create risk matrix, and address how risk response plans would be addressed
Project/Company Name
Communication Plan
Overview
The purpose of a Communications Plan is to document the key elements of a communications strategy, including:
Frequency (Schedule)
Method of Delivery
Recipients
Format
Owner
Effective communication can be:
Formal or Informal
Verbal or Written
Periodic or As Needed
Elements to Include in the Communication Plan
The format of a Communication plan can vary, but they should include the following types of information:
| VERBAL COMMUNICATION | ||||
| WHAT | WHEN | WHERE | OWNER | ATTENDEES |
| Type of Meeting | Frequency Day Time | Meeting Location | Meeting Owner | Project Team Members (it is good to identify them by role or title if possible) |
| WRITTEN COMMUNICATION | ||||
| WHAT | WHEN | METHOD OF DELIVERY | SENDER | RECEIVER |
| Type of Communication | Frequency Day (if applicable) | Electronic? Paper? | Person or Group responsible for sending | Person or Group who receives the information |
Example Of A Communication Plan:
This document outlines the plan of communication for the XYZ Project Team.
| WHAT | WHEN | WHERE | OWNER | ATTENDEES |
| Status Meeting | Every 2 weeks Monday 10-noon | 28G1 | Project Manager | Project Team |
| Called Meetings | As Needed | TBD | Person who calls & leads meeting | To Be Determined |
| WRITTEN COMMUNICATION | ||||
| WHAT | DUE WHEN | METHOD OF DELIVERY | SENDER | RECEIVER |
| Meeting Minutes | 2 days after the meeting | | Note Taker | All participants |
| Action Item Log | 4 days after the PMO Status meeting | | Note Taker | All participants |
| Meeting Agenda | 2 days before a meeting | | Meeting Facilitator | All meeting participants |
| Status Reports to Project Manager | Weekly Tuesday By noon | Paper Copy | Team Members | Project Manager |
| Status Reports to Strategic Alignment Team | | | | |
| Project Schedule Updates | Every 2 weeks Tuesday By COB | Update Project Schedule then EMAIL | Team Members | Implementation Schedule Owner |
| | | | | |
