SLP 1 assignment also attached Module 3 - SLP NEGATIVE COMMUNICATION Rejecting Opportunities Strategically In this SLP, you are given two scenarios that require you to reject opportunities using written communication. These scenarios are a continuation of
JOB SEARCH 7
Job Search
Pedro Rodriguez
BUS 303 Business Communication
Professor: George Del Hierro
March 21, 2017
From [email protected]
Subject: JOB VACANCY
I am writing this email with regards to the above mentioned subject matter, I am looking for an employment opportunity with your firm. I was conducting online searches and I saw the vacant positions within your firm. Your company has a good reputation that I would want to be associated with. I wanted to join your firm as a Train master, this is with the desire of changing careers from my present job (Locomotive Engineer). I would want to change from my present career and I believe your organization is the best company that I can work with.
While conducting my research, I was able to see how the company has a personal touch with its client and how they are effective to service delivery. It will be an honor if I will be able to get the necessary information that will assist me in applying for the vacant position. I would like to get the information that would enable me to submit my application and my credentials.
I would also request to be briefed on the procedures to be followed when one is applying for any post within your organization. This will help me not to breach the available provisions and the protocols. I would also appreciate if I will be advised on the preferred mode of application in which your organization prefers. As I am hopeful that I will join your firm. I will not want to do anything that would kill this lifelong dream. This is because I want to change careers and I think that your organization is the most considerable place that I would want to join.
Finally, I would appreciate if I will be advised on the specific requirements that one needs to have so as to be fit to work with your company as a Train master. This will enable me to go and improve on my academic skills and professional skills. The years of experience required by the company, this will be important since it will give an insight if I have attained enough years of service which will enable me to secure the position.
I am looking forward for a positive response from your firm and hopefully looking forward to join your firm in the near future.
Kind Regards, Pedro Rodriguez
www.up.com/customers/intermodal/
Discuss your Strategies and approach
The approach given when coming up with this email involved the using an involved format, where the email was divided into different paragraph which was used to address different issue. This approach was effective in that it was able to address all the issue that could be addresses effectively in the email. To explain the approach given:
Personality approach, this involved incorporating of my personality in the email, this was easy to develop some sense of attachment with the person whom I was sending the email to. This gives the managers of the company an impression of my personality and how it can be useful to the company if they need someone with the specific characteristics that I portray.
Engaging with the recipient, for effective business communication it is important to create a good rapport with the person receiving the email. This involves invoking the feeling and the mind of the person reading the email (Stanely, 2013). This will enable him or her to be able to read the email without being biased but rather develop some interest and pay attention to the necessary details. This is achieved by using simple grammar that would easily relay the message easily rather than using a complex grammar that would require the person reading the email to have a dictionary by his side so as to get the meaning of certain words (Rayan, 2013). This has remained to be the most important strategy because the attitude of the person receiving the email is very important and thus one needs to stick within the context of the email so as not to give the reader a wrong impression of the person writing the email.
Pop culture reference, this method is necessary in that while creating a rapport and a long-term relationship one needs to tell the recipient the things that they need to hear. In my email, I have started praising the company and showing how I have always have an interest with the organization. This will first impress the recipient and the probability that he or she may find my email interesting, compared to someone who just applied and followed the normal procedure without employing any strategy that would enable them to be remembered.
The essential part of having such strategy is to achieve the objective of the writing the email. This does not only mean that one shifts from the basic requirement or rather expectation which is communication. One needs to identify the specific method to use when communicating, this gives the person a better method of communicating with his audience (Ann, 2012). With regards to the email I decided to Apply the IRAC rules which involves;
Identifying the issue, this gives one the ability to dwell within the issue he or she is writing. This enables one to stick within the issue for instance one cannot be writing an email about job vacancy and then start writing about his love for shoes.
Rule, this will help the writer to address the issue within the required parameters. In that if one is writing an official email he or she should stick with the procedures laid down in writing an official email.
Analysis, this involved the making of inquiries on certain information so as to conduct an analysis to see if the company is able to accommodate me. The inquiries made are important in the sense that it relays some skills to the person receiving the email, this may come in handy since in the process of making inquiries they will be able to identify the necessary skills that will be beneficial to the company.
In the conclusion part one needs to clear put his intentions clearly, as for me I made my intention know that I would love to work with the organization. This gave me a chance of applying to the company in future.
Reference
Ann, D. (2012). Effective comunication in an email. Communication Skills journal.
Rayan, S. (2013). what to consider when writing an offical email. New York Times.
Stanely, J. (2013). How to communicate effectively. New York: New Yorker.
