total of 5 paragraphs and three resources - an electronic document/record management system project

IT 380 Final Project Proposal - One paragraph

You are being asked to write a short description (i.e., proposal) of an electronic document/record management system project that you will do for this class (see the final project requirements). It may be based on an actual business or a fictitious enterprise. Make it simple

In the proposal you need to create a short profile of an organization of your choice showing the type of business, the number of employees and the number of customers. Describe the type of documents and records that are currently kept on the customer and whether they are manual or electronic. You can make your own assumptions. Check the following questions to make sure your proposal provides all the required information:

What does the business do and what industry are they in?
What type of documents do they collect or create, and are they currently paper or electronic?
How many documents are there and typically how many pages are each document by type?
How many users are there potentially and where are they located?
At least one piece of information you feel important in defining the project (i.e., any specific aspect(s) of EDRMS you would address and focus on.)

Identifying the Business Value for Electronic Document Management

The purpose of this assignment is to let you gather resources and develop further thoughts for your final project. In other words, as you finish Assignment 3, you will actually accomplish part of your final project. In your final project proposal, you have created a short profile for an organization of your own choice showing the type of business, the number of employees and the number of customers on whom you will be collecting data. In this assignment, you first need to briefly summarize (or recap) the above information, the type of documents and records that are currently kept on the customer and whether they are manual or electronic.

Create four or five paragraph statement on the topic assigned below, in your own words, showing the business benefits for your organization to develop an electronic document or records management system.

Topic	Student Assigned
Document repository
Document classification
Compliance with standards, including privacy
Version control
Metadata and indexing
Workflow
Search and retrieval
Eliminating physical records
Scanning and imaging
Auditing and reporting
Retention and disposal
Privacy
Security
Check-in and check-out
Collaboration
Search and retrieval
Cloud computing (service)

Cite your sources of information (at least three). Make sure that the document has a meaningful file name and use the document properties to document your file characteristics. Upload your document to Canvas providing sufficient metadata to allow me to identify it accurately.

Formatting requirements:

· Submission should be in a paper format with a clear thesis statement.

· Citation: follow APA format

Your assignment will be graded according to the following rubric:

Criteria	Outstanding (4)	Above Average (3)	Average (2)	Below Average (1)	Missing (0)
Description of organization	Very detailed description of organization with at least two additional factors given	Detailed description of organization with at least one additional factors given	Good description of organization with all listed factors discussed.	Inadequate description with at least one of the listed factors missing
Discussion on business value	Insightful discussion of business value	Good discussion of business value	Some discussion of business value	Inadequate discussion of business value
Uses a variety of sources of information	Cited more than five diverse and relevant sources	Cited four or five diverse and relevant sources	Cited two or three sources relevant to the assignment	Little or no use of relevant sources
Well written discussion, grammar and spelling	Persuasive and well written document, error free	Good discussion in your own words, error do not interfere with meaning	Discussed with one or more quotations from sources and few errors	Poorly written or mainly quotations from listed sources with errors
Document file name and metadata	Excellent file naming, file description and Blackboard metadata allowing me to identify submission	All three attributes used (file name, file properties, and Blackboard metadata) and the file could be easily identified	All three attributes used (file name, file properties, and Blackboard metadata) and the file could be identified	Not all attributes used and there was some confusion in identifying the file
Timeliness	Submitted on time	Submitted one day late	Submitted two days late	Submitted three or more days late