Project 2

Group Project 2: Presentation on Enterprise System Considerations

Purpose of this Assignment

This assignment gives you the opportunity to demonstrate your ability to research, evaluate, and explain enterprise systems, and to communicate effectively at the executive level. This assignment specifically addresses the following course outcomes:

• analyze and examine how enterprise architecture and enterprise systems influence, support, and enable an organization's ability to contribute to strategic decision making and to respond and adapt to the business environment

• analyze enterprise system solutions to make recommendations based on benefits, limitations, and best fit within the enterprise environment

• analyze and explain the elements of a successful plan for implementing enterprise solutions, addressing structure, processes, culture, and other considerations

Assignment

Your instructor has assigned each group one of several types of enterprise systems (ERP, SCM, CRM, etc.) to research and prepare an executive-level informational presentation. Your instructor has provided you with instructions on locating case studies. Your group should have completed Group Project 1 and each team member should have completed the individual project memo identifying seven criteria for successful implementation of enterprise systems.

As you saw in Group Project 1, the chief information officer (CIO) of your organization has heard about enterprise systems and believes that they could solve many of the problems in your organization. He has asked your team to do some research and prepare an analysis and recommendations about these types of systems. Your team has been assigned one of several types of enterprise systems (ERP, SCM, CRM, or others) to research and prepare an informational presentation for the CIO. The purpose is to help him understand the type of enterprise system (assigned to your team), to understand how other organizations have implemented such systems, and lessons learned from the implementations. Finally, your team is to present the considerations that the CIO should think about—both positive and negative aspects—prior to suggesting that the organization consider implementing one of these systems.

For Group Project 1, your team analyzed the case studies and assessed the success of the enterprise system implementations. Then, for your individual project, you researched, identified and explained in a memo to the CIO what makes for a successful implementation of these types of enterprise systems. Your group will use the information gathered and developed for those assignments to prepare the presentation described below.

Group Project 2

Develop an executive-level PowerPoint presentation that uses the organizations in your case studies as examples to provide an analysis and recommendation to your CIO. Your presentation should include:

1. A brief summary of each organization that includes the following:

   • the business the organization is in

   • the problem the organization was trying to solve

   • whether the enterprise system implementation was a success or not in terms of cost, schedule, performance, and quality

   • lessons learned

(Summarized from Group Project 1)

1. An evaluation of what each organization did right and what they did wrong; compare and contrast them.

2. Your own set of considerations—both positive and negative—that the CIO should think about prior to making any suggestions that the organization move forward. Your group should consider and address, at a minimum:

   • benefits of enterprise systems

   • limitations of enterprise systems

   • determining the best fit for the organization

   • implementation planning and success criteria, including structure, processes, and culture of the organization; the phases of the System Development Life Cycle; and other considerations

(Some of this information may come from your individual memos on success criteria.)

Presentation Formatting and Requirements

1. Your presentation should be 14-23 slides that include:

• A cover slide with a title, your group number/name, and date, as a minimum

• An introduction or slide outlining the presentation to follow

• 2-4 slides that summarize the case studies (the business they are in; the problem they were trying to solve; whether the enterprise system implementation was a success in terms of cost, schedule, performance, and quality; and lessons learned)

• 3-6 slides that provide an evaluation of what each organization did right and what it did wrong; and compare and contrast the organizations

• 6-10 slides that provide considerations for the CIO including: benefits and limitations of enterprise systems, determining the best fit for the organization, implementation planning and success criteria (covering structure, processes, and culture of the organization; the phases of the system development life cycle (SDLC); and other considerations)

• A summary/conclusion slide

1. Notes: Details of Presentation

• The bullet points in your presentation will be supported by relevant details in the Notes section of the slides, which contain the actual words you would say to the CIO as you present each slide. Since you cannot actually present the slides in person, the Notes will show what you would actually say. This is an important part of your presentation. If you were writing a paper, the content would be in the notes and the PowerPoint slides would be the outline. [Select the Notes Page under View option in PowerPoint.]

• Presentations with limited or no “Notes” will receive much lower grades, because the bullets should not tell the whole story.

1. Resources

• The use of at least four external scholarly resources (which may include your case studies) is required. (NOTE: More than four resources are required to receive all possible points; see Grading Rubric below.) You should use scholarly journals (rather than Wikipedia and authorless website postings).

• Remember to correctly cite and reference all sources. Any direct quotes should be indicated within the slide text with appropriate quotation marks and an in-text citation (however, direct quotes should be short and used sparingly, if at all). Complete references for sources should be included in the corresponding Notes section. Paraphrased material can just be referenced within the Notes section of the slides without an in-text citation on the slide. This deviates from APA style but keeps the slides more readable. Note: Do not include your resources on a separate slide in the presentation. They need to be included in the notes section of the slide to which they pertain.

1. Additional Instructions

• Each slide should have a title and a limited amount of text. The presentation should capture key bullet points and not include complete paragraphs and detailed text.

• Content on your Slides should be double-spaced

• Use bullet points – 6-8 words per line; 4-7 lines per slide; Font – preferably Arial, Verdana or Calibri (sans serif) size 18

• Your presentation format should be professional and use a professional theme to make it interesting in appearance to keep your audience’s attention

• Use graphics sparingly but to emphasize key points and add interest. Stay with the same theme of graphics throughout your presentation. For example use all clip art, all photograph, etc.

• Proofread and Spellcheck (including what you write in the Notes section)!

• Read your Notes out loud to yourself to see that the presentation flows well from start to finish and that the words you read correspond to and complement what is shown on the slide without just repeating it

• Use the Grading Rubric below to be sure you have covered everything.

• Submit your presentation via the Group Assignment Folder as a Microsoft PowerPoint document (or a presentation format that can be read using PowerPoint) with your group name first in the filename.

Grading Rubric for Group Project 2

The group project will be graded based on the rubric below. The instructor will determine whether all members of a group will receive the same grade, or will have their grades influenced by the group members' ratings of their individual participation.