Procurement task, WRITE A REPLY FOR REQUEST FOR QUOTATION (RFQ)

Assignment 3

Respond Appropriately to the Following Request for Quotations (RFQ)

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Puffy Pop Popcorn Company

Puffy Pop Popcorn Co. is a subsidiary of Great Plains Grocery, Inc., a supermarket chain serving five Midwestern states. Each month, Great Plains’ stores collectively sell an average of 5,000 pounds of pop corn kernels in one-pound plastic sacks. It sells the popcorn under the house brand name of Puffy Pop.

Puffy Pop is looking for a new supplier of popcorn. The supplier must be able to meet the following requirements:

1. Supply popcorn kernels that pop to a clean white color.

2. Supply popcorn that produces fewer than 1% “old maids” (i.e., kernels that do not pop after cooking).

3. Is capable of bagging the popcorn in plastic bags that hold one-pound of corn kernels. The bags will be supplied by Puffy Pop.

4. Will supply Great Plains’ central warehouse in Desmoines, Iowa, with 3,500 one-pound bags of popcorn kernels each month and will have the capacity to add up to 2,000 additional bags – given one month’s prior notice – to meet changing levels of demand.

Only vendors who have experience in supplying popcorn kernels to retailers should submit bids. At the time of the bid submittal, bidders should provide a one-pound quantity of their product which Puffy Pop can test.

Bids should contain the following information:

1. Point of contact at the vendor facility. Include name, telephone number, fax number, address, and e-mail address.

2. Names of three clients who currently are supplied with popcorn kernels by the bidder. Phone numbers of these people should also be supplied.

3. Summary of corporate capabilities, including a brief history of experience in supplying clients with popcorn kernels.

4. Price per pound of popcorn kernels delivered to Great Plains’s Desmoines warehouse.

5. A brief statement of back-up plans in the event that the vendor is unable to supply the required quantities of popcorn.

Bids should be submitted by XX/YY/20zz.

The requirements from the professor are:

• Providing minimal responses or excessive irrelevant verbiage is a path to failure.

• I stress realism throughout the course. In other words, I want to see that you can do the task, not tell me what is supposed to be done. 

• Replies should be Clear, Concise and Complete. For all assignments, substance in lieu of excess verbiage is always preferred. 

• We are looking for advanced degree caliber work. For all subsequent assignments assume the role of a business person. Your assignment responses should reflect creativity, pertinence, brevity, and realism and not just restatements of the given information.

• • I stress realism throughout the course. In other words, I want to see that you can do the task, not tell me what is supposed to be done

• Read the entire assignment. Many students are downgraded simply because they only submit half of the assignment. 

• Adhere to assignment page limitations: Critical to a beneficial learning experience and obtaining a higher grade. Brevity is strength. When a student fills their assignment with nonsense verbiage, I will return the assignment for rework.

• Formatting legal documents: The reason I stress formatting is that it conveys professionalism and indicates that the buyer and/seller are serious about their procurement. No one wants to be involved with a slipshod organization.Unleash yourself from venerating legal gobbledygook. Try to favor simplicity rather than complexity.

• DO NOT USE BOX FORMATS: Primarily, because the boxes are not used correctly. Boxes’ are used to highlight or summarize key items or issues and not to surround all the text. It is difficult to critique an assignment when all the text is surrounded by box lines. Box formatting will not enhance your grade.

• Down-loading sample formats from the internet is acceptable. Provided the information is edited thoroughly and pertinent. Otherwise your grade will be lowered accordingly. DO NOT ASSUME THAT BECAUSE A DOCUMENT IS ON THE INTERNET THAT IT IS OF VALUE. Also, complete downloading of another’s’ work indicates poor editing and borders on plagiarism on your part.

• Refrain from using too much legal gobbledygook.

• Substance in lieu of excess verbiage is always preferred. Overloading the assignment with confusing legal verbiage will not assure a higher grade. Likewise, providing minimal responses will guarantee a lower grade

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