5 page , single space , 12 sized font due in 3 days.

Busy Bee scanning and imaging

Marymount University

IT-380

04-20-2017

Busy Bee Co. is a new company is based in the Southern District of Ohio, that aims to provide high-quality scanning and imaging services to all its clientele. They collect clients information and their companies names and locations and they collect that by giving their customers forms to fill out , and forms for the scanning and imaging services.The business is set up as a branch of the engineering industry that does not only provide imaging and scanning services but also provides to its free design machines functioning. The top management of Mr. Smith and Mr. Johnson had quit their respective jobs for the purpose of specializing in a small sized business firm that offers consultation and servicing services around scanning and imaging.

Since its a new business the company is trying go paperless before the company gains more clients. The company will serves many clients. For now the company has over 100 clients . Most of the customers are located in America, Europe, Asia, and Africa. The company currently collects paper documents. If the company had a software it will progress in a day, approximately 30 spreadsheets, 20 hundred MS Word documents, and 12 Portable Document Format papers and it all depends on the client type of service and that’s a lot of paper documents to have as paper document. The company supports four types of electronic formats to transform paper documents into, which are PowerPoint (.ppt or .pptx), portable document format (PDF), spreadsheets (.xls or .xlsx), and MS Word document (.doc or .docx)Therefore , the company will install the Kofax capture software to organize and manage their paper documents electronically, instead of having countless paper documents. Kofax Capture provides efficient and automatic data export to a wide range of ECM, ERP, BPM and workflow solutions The new company aims at targeting small-medium firms, larger firms as well as governmental organizations within Ohio.

Because Busy Bee aims at dealing with contracts in most of its operations, they aim at collecting printed contract documents in electronic forms for governmental organizations and big firms services while collecting paper form contracts from small businesses. The company works with the assumption that not all documents are records (Hulme 2012). For us, a record is a document that is retained consciously as an evidence of an action. With this knowledge, our business in the future will ensure record keeping that distinguishes between non-records and records, those that need formal management and those that do not. However, the scanning and imaging business aims at maintaining an electronic documentation because of its safety in storing information.

As at now, the business only has formal documents for registration and certificates for an operation which are a hand printed form with each document having four pages each. To add onto these materials, just as every company is needed to have its code of ethics, Busy Bee has designed a printed hard copy paper that contains the code of ethics and conducts in which the business is expected to operate upon. Most of the documents currently are hard copies and not stored in electronic formats but in physical and visible files that make it easier for them locate them on the company shelves.

Currently, the business has the two top managers, Mr. Smith and Mr. Johnson and two other employees who have certification from the board of engineers. Apart from the employees, the business has procured an office lease space that will accommodate all the necessary office equipment of fax machine, computers, scanning and imaging machine, photocopier machines among other engineering equipment. The business will be based in the Southern District of Ohio with a client target that surpasses its physical environment. Our mission statement is to be the leader in on-site engineering assessments through providing them with robust services that save them both time and money.

References

Hulme, T. (2012). Information Governance: Sharing the IBM approach. Business Information Review. Sage Journals. 29 (2): 99–104. doi:10.1177/0266382112449221.

Nichols, S. (2011, September 29). The accessibility of four types of electronic documents. Retrieved from http://www.tsbvi.edu/tsbvi-blog/the-accessibility-of-four-types-of-electronic-documents

Kofax Capture. (2016). Retrieved April 20, 2017, Retrieved from http://www.kofax.com/document-capture-software/