ERGO PPT Workstation

2013 COLUMBIA SOUTHERN UNIVERSITY 1 Adding Audio to a PowerPoint Microsoft Word 2007/2010/2013 1. Identify each slide that needs audio. 2. While on the slide that needs audio, select the Audio option from the Insert menu. 3. From the Audio menu, select the type of audio being used. a. Online Audio is best for short, generic sound clips (e.g. a baby crying, dog barking, window breaking) b. Audio on my PC would be used if you have sound clips already saved on the computer. c. Record Au dio would be used to record new sound clips to be used in the PowerPoint (this is most likely what will be used and what the following instructions will demonstrate ) 4. Be sure that your microphone is plugged in and select Record Audio 5. In the Name field, type the title of the recorded audio file. 2013 COLUMBIA SOUTHERN UNIVERSITY 2 6. Click on the red record button. 7. After clicking on the record button, say what you would like to record into the microphone. 8. When you are done recording, click on the blue s top button 2013 COLUMBIA SOUTHERN UNIVERSITY 3 9. After cli cking on the stop button, you will see a sound icon appear on your screen. The size and location of this icon can be changed by clicking on it. 10. To listen to the audio, click on the sound icon and then the play arrow. 2013 COLUMBIA SOUTHERN UNIVERSITY 4 Editing your Audio 1. Click on the sound icon and then the Playback menu under Audio Tools . 2. From the Editing menu, you can trim the length of the audio or make it fade in and out. 3. To trim the audio , select Trim Audio from this menu. 2013 COLUMBIA SOUTHERN UNIVERSITY 5 4. To trim from the b eginning, slide the green bar to the right. To trim from the end, slide the red bar to the left. 5. To have the audio fade in or out, select the number of seconds you would like for it to do this from the Fade Duration section. 2013 COLUMBIA SOUTHERN UNIVERSITY 6 6. To have the audio play automatically, select automatically under the start options on the Audio Options section . Otherwise, the audio will start when the icon is clicked. 7. To have the audio play across all slides, play continuously until stopped, or rewind after it is played, check the box that corresponds to t he option in the Audio Options section. 8. To hide the sound icon during the slideshow, check the Hide D uring Show box in the Audio Options section. 2013 COLUMBIA SOUTHERN UNIVERSITY 7 9. To have the music automatically play in th e background of every slide, select Play in Background from the Audio Styles menu. Note: t his option is best for music or sounds that are relevant to the entire presentation.