Unit VI

Topic:

Student’s name:

Professor’s name:

Course title:

Institution:

Date:

Describe the activities that you and your project team will perform in the initiating, planning, executing, controlling and monitoring, and closing processes.

Every project phase is typified by a definite set of actions that shift the project from the initial concept to its completion. Every phase is of equivalent significance and adds to the general achievement of the project. Prior to the start of a project, the project manager ensures that the program objectives, aims, threats, problems, budget, schedule and strategy have been described. This must be conveyed to all shareholders to get their consent. Any variations of viewpoints must be settled prior to the commencement of the work.

Initiating

This is essentially the most significant phase of any project as it creates the conditions in which the project will be carried out. If this is not carried out appropriately, the project will have a big possibility of lack of success. The initiating phase is where the business scene is asserted, scope of the program determined and shareholder anticipations formulated. Time will be used up on arranging, clarifying the business scenario and conveying the anticipated gains which will assist better the possibility of success.

Planning

The avenue to a prosperous project is planning. My team and I will develop a project plan which is the initial task you should perform when carrying out any project. Mostly, project planning is assumed in favor of continuing with the program. Nonetheless, individuals mostly do not know that it evades so many issues.

Execution

In this phase, my team and will work to bear the commodity, serviceability or desired outcomes of the project. Most of the duties connected to the project are achieved at this phase and requires total attention from the project manager.

Monitoring and Control

The moment the project has begun, I as the project manager, it is essential that I maintain control of the whole thing. This will be attained through conventional recording of problems, risks, advancement and the continuous supervision of the business case so as to ensure that the anticipated gains will be brought forth and are still authentic.

Closing process

Mostly assumed, it is essential to ensure that the project is brought to an end in an appropriate manner. Most projects do not have a definite finishing point due to the fact that there is no official sign-off. It is essential to get the client’s confirmation that the project has been concluded, and no more tasks will be performed. Once concluded, I will revise the program and report the positive and negative outcomes, so that in coming days, achievements can be repeated and mistakes evaded. A project that is shut down in the end of all phases will go on taking in materials and money. (Campbell, 2014). 

Describe how the PMP affects each member of the project team

A manager is not meant to carry out any tasks, rather is meant to establish the conditions where the tasks can be carried out. In other terms, whilst the group is implementing the action plan, the project manager should be supervising and directing what goes on. The PMP is answerable for getting the project team and advancing them into a strong unit. They must also make sure that project data is conveyed and ensure that shareholders are contented. If purchases are involved, the PMP must choose distributors and reward tenders. Controlling project tasks is very connected to controlling the project team; the PMP should make sure that work is being performed and establishing the circumstances where there are no hindrances in the project. (Kendrick & Project Management Institute, 2010). 

Anything else the PMP does is seen as supervising and controlling. They are mostly mechanical professionals and might at times be asked to give his viewpoint on specific matters. Nonetheless, these intercessions arise due to issues with rank. In the course of supervising the project assignment, PMP might notice that something is wrong somewhere. Prior to arriving at any conclusions the PMP has to make sure that his actions will not be adverse to any other section of the project. The PMP would also utilize the change regulation procedure to enable appropriate deliberation of the suggested action.
Unluckily, most project managers use a great amount of time in taking part in a task known as firefighting. Nonetheless, it is essential to acknowledge that firefighting falls under the supervising and directing procedure group. Project managers find themselves in such circumstances mainly because of inadequate planning to be specific, deficient risk planning. Rather than examining the horizon for happenings observed in the Risk Record and bringing about emergency plans as required, the careless project manager chances from one emergency to the other, mostly creating fast fixes without concern for the long haul outcomes. An indication of Project Management Professional is a smart head and an acknowledgement of the urgency to be in charge. So as to be in charge, the project manager requires being knowledgeable of what is happening in the project. (Young, 2013). 

References

Campbell, G. M. (2014). Project management.

Kendrick, T., & Project Management Institute. (2010). The project management tool kit: 100 tips and techniques for getting the job done right. New York: AMACOM American Management Association.

Young, T. L. (2013). Successful project management. Philadelphia, Pa: Kogan Page Ltd.