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Page 1 of 3 MPA6105_Grant Writing and Contract Administration © 2009 South University Example Annual Budget Fiscal Year 2009-2010 Hints (Do not print as part of your budget) Income USD Foundation Grant 15,000 Fees for Services 2,821 Total Income 17,821 Expenses Personnel Costs Salaries & Wages 5,000 Retirement Plan Contributions 250 FICA Taxes 300 Medicare Taxes 25 Unemployment Taxes 75 Health Insurance Benefits 1,500 Personnel Advertising 50 See sample budget justification Total Personnel Costs 7,200 Professional Contract Services Accounting Services Legal Fees Temporary Services Page 2 of 3 MPA6105_Grant Writing and Contract Administration © 2009 South University Donated Professional Services Total Contract Services Supplies Office Supplies Can be estimated based on previous use but be sure to account for any anticipated increase or decrease Medical Supplies Could estimate per type of client Donated Supplies Any in-kind costs must be offset by equal amount of in-kind income Books & Educational Materials Could estimate but account for any anticipated increase or special purchase Total Supplies Facility Costs Rent Be sure to build in rent increase with new lease Utilities Estimate based on past use; will need to know per month figures Cleaning Services Be clear how many hours or visits this involves Total Facility Costs Travel & Professional Development Out of Town Travel Per trip estimate to city and for what purpose Page 3 of 3 MPA6105_Grant Writing and Contract Administration © 2009 South University Local Travel Per employee based on # of miles @ rate Conference Fees Per conference, be specific Memberships Per membership, be specific Subscriptions Per subscription, be specific Total Travel & Professional Development Other Expenses Telephone Separate regular telephone from cell phone Postage & Shipping Could estimate, be sure to include any bulk mailings planned Printing & Copying Routine could be estimated but build in any anticipated increases and be specific about large printing order Total Other Expenses Total Expenses This figure must equal total income unless you have approval for a contingency fund