Peer Feedback QuestionsWhose draft are you responding to? Does the author identify a specific person in the To: line in the memo? Do they follow the appropriate memo format as in the sample WP #3? H

To: Danielle Lucey

From: Aubrey Patrick

Date: May 19, 2020

RE: Recycling Club Community Efforts

It has become an obvious concern that our stream of funding has significantly decreased over the last couple of months as a result of the COVID-19 pandemic. As a result, the club has seized all of its plans for larger future projects including; recycling bins in all public parks, the town-wide yard sale, the 5k for Earth Day, and the large-scale clean-up of what used to be the skate park and public pool into a town garden.

With a growing restlessness of both the members of the club, including myself, I think it is time to break away from focusing on larger scale projects and organize a few small town-wide events that all members of the community can partake in while remaining safe and maintaining social distancing practices. This will restore the momentum that the club has recently lost on making consistent public appearances and bring the whole community together to do some good during this difficult time.

The two events that I want to propose are “Plant a Plant Day” and a “5k Cleanup Walk Week”. “Plant a Plant Day” will comprise of the club putting together simple baskets comprising of a planter pot, soil, and a package of flower seeds for delivery to doorsteps with planting instructions and a positive environmental message. The “5k Cleanup Walk Week” will be a week promoted by the club to walk a 5k with your family in your neighborhood and pick up as much trash as you can along the way. At the end of the week, community members who participated will place their trash at the end of their driveways for pickup from club members, and the family with the most trash pickup will receive a price.

In order to reduce club spending on these projects, as I know that funding is tight and efforts are in place to reduce spending as much as possible, I am proposing that “Plant a Plant Day” can be promoted by our social media page as a “Secret Santa” type of event in which community members submit a Google Form containing the information of another friend within the community to deliver a basket to and even customize a message. The cost of purchasing a basket will be $16 to cover the entire cost of its contents, and the club will have members volunteer to help with both assembly and drop off on the day of.

The “5k Cleanup Walk Week” will not involve as much logistics and planning, just social media promotion, organizing volunteers for trash pickup, and coming up with a small prize for the “winner”. This can be done at a very small expense for the club, as the prize can be a simple $20 basket of environmentally friendly products, and I feel this event is sure to attract a lot of participation.

Due to the extra time that most club members have on their hands at this time, I think that we can get the “Plant a Plant” day organized to take place on May 31st, which will give us a week for promotion and collecting the list of orders, and then four days to go to the store and purchase all of the supplies and assemble the baskets.

After that event, as it is a pretty quick turnaround, I think we should take a few weeks before beginning to promote the “5k Cleanup Walk Week”. This will give us some more time to work out logistics for this event and not overwhelm the community with social media posts. We can plan this weeklong event to take place on the last full week of June, June 21st to June 27th and go around for trash pickup and prize delivery on the 28th.

I think these two events are crucial to bringing the club back into the public eye to show that we are not seizing small efforts to create change during this time. It will also bring the community outside and closer together to create a stronger environmental awareness into the summer, where we will hopefully begin to tackle some of our larger projects.