workplace safety

The scenario is to assume DORSCON 1 (ie the Epidemic period is now over) and has already achieved bizSAFE Level 3 certification.

Assume that Risk Assessment (RA) is already done and corrective actions have been implemented and all physical control measures are in place already. No further physical control measures will be approved.

You are tasked to prepare bizSAFE STAR certification by submitting a report entitled “Workplace Safety and Health Management System (WSHMS) implementation plan” with all the following tasks completed:

Below tasks are Individual – one each

1. Review of organisation WSH policy

2. Set WSH objectives for the organization

3. Formulate a WSH management programme framework

4. Recommend performance measurements and monitoring procedures to measure and monitor WSH performance

5. Submit an internal audit programme and an internal audit plan for bizSAFE Star certification

6. Provide an outline of accident / incident investigation and reporting process applicable to the organization

7. Provide an outline of a framework for organizational emergency preparedness and response plan

8. Submit a schedule for the WSHMS implementation plan

9. Present WSHMS Management Review to 2 types of relevant stakeholders

Do Based on Scenarios

East Gate

- Cyclists do not used designated cycle paths and frequently appear riding on footpaths which are labelled “No cycling’

workplace safety 1

Main Bridge to Bus Stop

- People do not queue for bus resulting is pushing and shoving

workplace safety 2

The total file size must be under 5 Mbytes for the whole report

A GUIDELINE

1 Introduction / WSH Policy

1.1 Background and objective (To achieve what certification)

1.2 Review of organisation WSH policy (Attach organisation WSH policy)

2. WSH Objective, Programme and Performance Monitoring

(Hint: Must follow SMART criteria, be aligned to WSH Policy and also Design and Implement Behavioural Safety Programme for your case scenario. Assume Risk Assessment (RA) is already done and corrective actions have been implemented and all physical control measures are in place already. No further physical control measures will be approved.

E.g. People keep going into the reservoir after sign-boards are put up – your programme CANNOT BE “implement a high fence” because physical control measures are assume already in place -> so consider how to effectively change their behaviour after RA)

2.1.1 WSH Objective

(evaluate with S.M.A.R.T. form to make sure the programme is clear, instructions easily understood and do-able by the responsible persons)

2.1.2 WSH Programme

(What is the programme about – describe what it is and how to carry out the programme plan – evaluate with S.M.A.R.T. form to make sure the programme is clear and do-able)

2.1.3 Recommended WSH Measurements and Monitoring Procedure

(What exactly is being measured? How is this measurement connected to your objective and programme? How do you know if the objective and programme is successful? How do you know your results were exclusive to your programme and not by other factors

e.g. Number of Bike-share offences dropped because of school holidays and no one is around?)

3. Internal Audit Programme, Accident/Incident Investigation and Reporting, Organizational Emergency Preparedness and Response Plan

3.1.1 Internal Audit Programme / Plan

(Draw a flowchart of your audit process. Create an Audit Interview Checklist for your hazard scenario location,

3.1.2 Accident/Incident Investigation and Reporting Plan

(Draw a flowchart of your incident reporting process. An accident occurred at your assigned project scenario. For each step write briefly what is planned for your hazard scenario. Attach your Case Study Incident Report Form from tutorial)

3.1.3 Organizational Emergency Preparedness and Response Plan

Draw a Flow chart of a framework for organizational emergency preparedness and response plan. Elaborate on preparation to an emergency at your case scenario

4. WSHMS Implementation Plan Schedule, Management Review

4.1.1 WSHMS Implementation Plan Schedule

(Attach your Timeline WSHMS Implementation plan)

4.1.2 WSHMS Management Review

(Draw a flowchart to establish steps to conduct a management review of the WSH management system. Elaborate on the items to review according to the flowchart)

Part 1:

My draft WSH Policy for in RP point form

Remarks:

How does it fulfil the WSH requirements

RP is committed to committed to continual improvement of its safety and health policy

Include a commitment to continual improvement

Part 2:

My improved WSH Policy for RP in point form

Remarks:

Improvements made

Google search for sample help improved your policy… (Short Paragraph will do)

Reflection on my experience (logic and emotion):

_e.g. I realized that accidents can…___________

Learning from my experience (how to improve):

_e.g. Next time I will try out. .. _______________

Audit Plan (Assigned location): (Choose any one from the scenario given)

The following WSH internal audit plan procedures should be applied:

I. Plan the schedule for conduct of audits

II. Develop internal audits protocol

The two document items for protocol includes:

III. Establish roles and responsibilities of internal audit team

	Role	Responsibilities
1
2
3

IV. Develop internal audit report format

The internal report audit format shall have the following contents

The internal report audit format shall refer to

V. Providing the resources necessary for the audit programme

The necessary resources consists of:

VI. Develop tracking mechanisms to close corrective and preventive actions

Step 1: Identify organization audit requirements such as (3 items):

Step2: Review the audit programme such as (8 items):

Step 3: From the review, take these 2 actions:

VII. Control of records of audit activities

The records should be maintained

Such records include (first 6 is sufficient)

The integrity of records should be

The appropriate controls of records should take into account

VIII. Reporting of audit results and audit follow-up

After the audit, the auditor should:

TO-DO CHECK-LIST FOR INCIDENT INVESTIGATION PROCESS

To establish WSH management programmes framework for organisation, the following procedures should be applied:

I. Form WSH incident investigation team

II. Application of incident investigation tools

III. Collection of objective evidences

IV. Interview witnesses and injured

V. Review of documentary evidence

VI. Root cause analysis

VII. WSH incident corrective and preventive actions

VIII. Communication of WSH incident to relevant stakeholders

IX. Tracking WSH incident corrective and preventive action closure

X. Make an incident report

Instructions:

Part 1 Incident Report must be filled and submitted within 24 hours

Part 2 Investigation Report to be completed after investigation

Part 1 Incident Report
Nature of Incident:
Reported by: Name of Manager: _____________________________________________ Sch/Center/Dept: _____________________________________________ Date & time of Report: __________________________________________
Name of Activity/Work/ Event:
Date of occurrence:
Time of occurrence:
Location of occurrence:
Name/NRIC of persons involved in the incident:	Tick if injured 1) Injured 2) Injured 3) Injured 4) Injured 5) Injured 6) Injured 7) Injured 8) Injured

Part 1: Incident Report

1-A Injury description (Duplicate this page if multiple persons are injured)

Name/NRIC of injured person:

Circle the injured part in Figure 1

OR tick => No Injury (Proceed to 1-B)

workplace safety 3

Figure 1-A

Tick the type of injury on the body part indicated

Minor abrasions and bruises	Concussion (head)	Crushed (trauma)
Burns	Poisoned	Severed (trauma)
Scalds	Suffocation	Major Cuts/Tear (trauma)
Electric shock	Drowning	Puncture (trauma)
Others, please specify:

Was Ambulance called? Yes No

1-B Sketch & label the location site of the accident / incident.

Put an “X” where the incident occurred.

1-C Fill in where applicable:

Name/NRIC of Supervisor:
Name/NRIC of Contractor:	Name/NRIC: Contact Number: Company Name of Contractor:
Name/NRIC of Person attending to injury:
Name/NRIC of Witness(es):	1) 2) 3) 4)

1-D Tick all the cause(s) that apply to the accident / incident

Type(s) of cause	Explanation of possible cause of accident / incident
Man e.g. violation of rules, inadequate knowledge, human error
Machine e.g. component failure, misuse, poor installation, poor maintenance
Medium e.g. weather, ground condition, time of day, lighting
Mission e.g. incompatible work, unauthorized work, complexity of work
Management e.g. procedure, policies, regulations, planning

1-E Describe how accident/incident occurred linking

Time/Date/Location
Persons involved in the incident, their roles and activities at the time of incident/injury
Describe the activities leading to the causes of injurie(s) indicated in 1-A. Include details of equipment or materials used
indicated in 1-B roles and activities at the time of injury involved in

Part 2: Incident Review and Corrective Action

2-A Immediate corrective action (response) taken after the incident occurrence:

2-B Investigation findings:

2-C Additional corrective action to prevent future occurrence and reduce risk to ALARP

(Attach revised RA Form)

Reviewed By:

Name Dept & Designation Date

Approved By:

Name Dept & Designation