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Human Resources Management

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As a Human Resource Manager, you are required to develop policies to keep your organization informed of the procedures and regulations. A Human Resource Manager plays a huge role in improving the organization. It is important to develop the organization by conducting counseling for the employees within the company (Human Resource, 2020). This is why it is crucial to understand that written communication is a skill you must have within this field.

With the experience that I have as a Human Resource Professional within the Army, I believe my writing skills have improved over time. We are required to write memorandums, create policies, and counsel our subordinates monthly. I have learned how to push information out to my organization and effectively get my point across to any specific audience. The rule I go by is "Did I explain the who, what, where, and why?". My biggest strength is proofreading my work to make sure that I'm clear and concise in getting my point across.

Policy letters are important as a Human Resource Manager. These are essential when it comes to procedures and organization. In my current job, there are certain awards, actions, and pay inquiries that need to be processed a certain way promptly. Having effective policy letters helps the Soldiers understand how and when to submit these actions. Policy letters are usually reviewed and signed by the immediate commander. The intent of Policy letters is to understand procedures, keep organized, and that the customer is clear on the action process.

Bi-weekly as a Human Resource professional, we are required to brief what is currently hot to the command team on PowerPoint presentations. Reports are used to provide what is upcoming within our section and anything that is delinquent. The importance of providing the correct information is to be able to relay to the command team, so they can help mitigate any issues that we are unable to handle at our level. Even though PowerPoint presentations only provide little information, it's crucial to understand how to input information that you want to get across to the command team and the Soldiers.

Counseling your subordinates is what helps develop and improve your organization. In my current career field, it is important to have initial counseling with my Soldiers. I have to identify what their role and responsibilities are, the procedures within the organization, what the expectations are, and the rules to abide by. If that is not effectively written, the issue you will come across is that they did not understand the information that you had given them. You must be clear and concise, that way they have something to refer back to when it comes to working procedures.

As a Human Resource professional, memorandums are written when it comes to an issue at hand. For example, a letter of lateness is what is used to explain why a personnel action was late. There is no reason why an action should be late due to policies in place, as mentioned. Within this memorandum, it must be written as to what was the reason for the unpunctuality. If it is not clearly explained within the memorandum, the action will be processed normally, without urgency.

My biggest challenge is trying to figure out how to push information without confusing the audience. I have learned that if you over-explain you can easily make people question the intent behind the information you are trying to push out. This also can happen if you don't provide enough information to your audience. Combining good writing skills and communication, your audience will be able to understand. This makes the job of a Human Resource Specialist easier because you have placed rules and regulations for your customers to follow.

My plan for developing my writing skills is to not only do research on what I want to write about but also understand my audience by considering them in the information I put out. I believe that if you study your audience you can write in a manner to where they understand where you are coming from. The audience is the most important part when it comes to written communication. Some audiences are younger, older, males, females, and come from different parts of the world, and when you consider them in your writing it keeps the reader engaged. In their head, they want to know if what you are writing about is beneficial to them.

References

Heathfield, S.H. (2020). HR Manager Overall Job Responsibilities. Human Resources. https://www.thebalancecareers.com/sample-human-resources-manager-job-description-1919125