DropBox for the Video Presentation for the MS-PGS ADMINISTRATOR Evaluation- Evidence Collection Sheet LINK TO THE TEMPLATE AND RUBIRC: https://www.mediafire.com/file/8etfcv425nvkrg2/administrators_

Domain I — Shared Vision, School Culture, and Family Engagement (Standards 1–4)

1. Implements a shared vision

• School improvement plan / strategic vision document

• Written mission & vision statements posted publicly

• Meeting minutes showing stakeholder adoption (staff, parents, community)

• Communication plan for vision (emails, newsletter copies, website page)

1. Maintains a supportive, secure, and respectful learning environment

• Schoolwide behavior/PBIS plan and implementation logs

• Student climate survey results and summary analysis

• Safety inspection reports and incident logs

• Classroom walkthrough summaries showing routines & expectations

1. Engages in courageous conversations about diversity

• PD agendas and resources on equity/cultural responsiveness

• Records of facilitated community/diversity discussions (agendas, notes)

• Evidence of staff reflection activities (journals, transcripts of discussions)

• Policy revisions or action plans prompted by diversity conversations

1. Welcomes families and community members into the school

• Family engagement calendar and event sign-in sheets

• Samples of translated communications and outreach materials

• MOUs/partnership agreements with community organizations

• Parent feedback/satisfaction surveys and response summaries

Domain II — Teaching and Learning (Standards 5–8)

• 5. Supports development & implementation of standards-based lesson/unit plans

  • Sample Mississippi standards-aligned unit plans and lesson plans

  • Curriculum maps and pacing guides

  • Protocols for lesson/unit plan review (rubrics, meeting notes)

  • Evidence of lesson revisions based on student outcomes

6.Implements effective instructional strategies to meet student learning needs

• • Classroom observation/walkthrough reports and rubrics

  • Examples of differentiated lesson materials or scaffolds

  • Samples of higher-order thinking tasks and student work

  • PD records focused on instructional strategies with participant lists

1. Tracks student-level data to drive continuous improvement

• • Student data dashboards and disaggregated reports (by subgroup, cohort)

  • Common assessment blueprints and results summaries

  • Meeting minutes from data teams/PLCs with action items

  • Progress monitoring charts showing interventions and outcomes

1. Uses disaggregated data to inform academic intervention

• • Intervention plans (RTI/MTSS) with student placement documentation

  • Progress-monitoring logs and reassessment data

  • Rosters showing targeted groups and instructional shifts

  • Documentation of adjustments to interventions based on data

Domain III — Staff Development (Standards 9–12)

• 9. Provides actionable feedback

  • Observation reports with specific, actionable feedback and timelines

  • Teacher improvement plans and follow-up documentation

  • Evidence of inter-rater calibration (co‑observation notes)

  • Records showing teacher practice changes after feedback

1. Coaches and implements learning structures

• • Coaching logs and agendas (pre/post conferences, goals)

  • Coaching cycle artifacts (goals, evidence, reflection)

  • PLC agendas, norms, and facilitator notes

  • Records of peer observations and feedback exchanges

1. Provides leadership opportunities

• • Lists of teacher leaders and role descriptions (mentors, PLC leads)

  • Agendas and artifacts from teacher-led PD sessions

  • Records of distributed leadership roles and timelines

  • Nomination/selection documentation for leadership roles

1. Develops a highly effective leadership team

• • Leadership team charter, meeting minutes, and action plans

  • Evidence of team-led instructional initiatives and outcomes

  • Professional learning for leadership team members (certificates)

  • Documentation of leadership team conducting observations/coaching

Domain IV — Strategic Planning and Systems (Standards 13–16)

• 13. Develops and implements a strategic plan

  • Comprehensive strategic plan with SMART goals and milestones

  • Stakeholder engagement artifacts in planning (surveys, forums)

  • Action plans tied to strategic priorities (PD, curriculum, interventions)

  • Evidence of Plan-Do-Study-Act cycles and revisions

1. Monitors progress toward goals

• • Progress-monitoring dashboards and milestone reports

  • Meeting notes showing analysis of monitoring data and next steps

  • Benchmark assessment schedules and results

  • Evidence of adjustments made based on monitoring (reallocated supports)

1. Effectively manages professional time

• • Personal/professional calendar with protected leadership time

  • Master schedule showing PLCs, intervention blocks, and PD

  • Agendas and sign-ins that demonstrate time use aligned to priorities

  • Time-audit summaries or reflections describing time allocation

1. Aligns and manages the school’s resources

• • Budget summaries linked to strategic priorities and purchases

  • Purchase orders, grants, and external funding agreements

  • Resource-allocation justification documents (staffing, materials)

  • Inventory lists and evidence of resource deployment for initiatives

Domain V — Personal Leadership and Growth (Standards 17–19)

• 17. Demonstrates self-awareness, reflection, and ongoing learning

  • Professional growth plan and evidence of goal attainment

  • Reflective journals or leadership reflections with action steps

  • Certificates/transcripts from relevant leadership PD or coursework

  • Mentor/coach meeting notes and feedback records

1. Demonstrates resiliency in the face of challenge

• • Examples of challenges and documented response/action plans

  • After-action reflections showing lessons learned and adjustments

  • Communications to stakeholders during/after crises showing leadership

  • Records of staff support initiatives during setbacks

1. Communicates with stakeholders

• • Communication plan and examples (newsletters, emails, social posts)

  • Evidence of two-way communication (surveys, response logs, forums)

  • Meeting agendas and notes from stakeholder conversations about goals

  • Samples showing differentiated communication for audiences (families, staff, community)

Strengths & Areas for Improvement (Evaluator/Administrator Artifacts)

• Completed Evidence Collection Sheet with ratings and descriptions

• Reflection memo summarizing identified strengths and targeted improvement plan

• Follow-up action plans with timelines and