Week 8: Event Plan (150 points). The final course project deliverable will be your event plan in its entirety, to include key theoretical elements from this course. This is were you discuss, when, wha
GreenTech Sustainability Expo 2025 Budget Report
Brent Boca
HOSP330
DeVry University
11/30th/2025
GreenTech Sustainability Expo 2025 Budget Report
Introduction
GreenTech Sustainability Expo 2025 aims to connect innovators, environmental organizations, green-tech firms, students, and policymakers to explore and promote sustainable technologies. The theme Innovating for a Greener Future signals the increasing necessity for renewable energy sources, sustainable materials, carbon-reduction technologies, and climate-adaptive infrastructure. There will be vendor displays, keynote presentations, seminars, product showcases, and opportunities for business networking at the event. To facilitate a successful event, a well-defined budget is essential to confirm the financial viability of the event, ensure adequate resources are available, and support the objectives of the event.
Event Theme Discussion
The topic Innovating for a Greener Future emphasizes promoting the awareness and adoption of sustainable technologies. It highlights the potential for businesses and communities to adopt renewable energy, sustainable manufacturing, waste-minimization methods, and environmentally responsible practices. The occasion is designed to promote current global sustainability initiatives and facilitate collective action in generating solutions for climate change, energy efficiency, and environmental protection (UNEP, 2022). As sustainability emerges as a paramount global objective, organizing events of this nature fosters responsible innovation, knowledge dissemination, and long-term ecological viability.
Budget Overview
The budget for the GreenTech Sustainability Expo 2025 includes projected income from ticket sales, vendor booth fees, sponsorships, and sustainability grants. Expenses include venue rental, catering, décor, audiovisual systems, transportation, administrative costs, contractor labor, and other operational needs. Since this is a proposed budget, all values are estimated.
The total projected income is $195,000, and expected total expenses are $176,550, resulting in a projected profit of $18,450. This margin ensures the event remains financially stable while maintaining high-quality programming and sustainable operations.
Summary
| Actual Budget | Over Budget | Under Budget | Notes | |
| Total Income | 195,000 | N/A | N/A | Projected |
| Total Expenses | 176,550 | N/A | N/A | Projected |
Income Details
| Actual Budget | Over Budget | Under Budget | Notes | |
| Sales | 85,000 | N/A | N/A | Projected |
| Client Fees | 110,000 | N/A | N/A | Projected |
| Total Income | 195,000 | N/A | N/A | Projected |
Expense Details
| Actual Budget | Over Budget | Under Budget | Notes | |
| Venue Rental | 38,000 | N/A | N/A | Projected |
| Food and Beverage (catering) | 22,000 | N/A | N/A | Projected |
| Transportation Services | 6,000 | N/A | N/A | Projected |
| Marketing Materials | 12,000 | N/A | N/A | Projected |
| Audio Visual | 18,000 | N/A | N/A | Projected |
| Theme Props, Décor, Floral | 8,500 | N/A | N/A | Projected |
| Entertainment | 4,000 | N/A | N/A | Projected |
| Housekeeping/Maintenance | 5,500 | N/A | N/A | Projected |
| Total Contractor Expense | 114,000 | N/A | N/A | Projected |
| Percent of Total | 65% | N/A | N/A | Projected |
Administrative
| Actual Budget | Over Budget | Under Budget | Notes | |
| Salaries | 16,000 | N/A | N/A | Projected |
| Hourly Wages | 9,500 | N/A | N/A | Projected |
| Employee Benefits | 2,000 | N/A | N/A | Projected |
| Payroll Taxes | 1,500 | N/A | N/A | Projected |
| Insurance | 3,200 | N/A | N/A | Projected |
| Sales & Marketing | 4,500 | N/A | N/A | Projected |
| Contract Labor | 2,500 | N/A | N/A | Projected |
| Volunteer Fees / Donations | 800 | N/A | N/A | Projected |
| Office Supplies | 600 | N/A | N/A | Projected |
| Travel & Entertainment | 1,200 | N/A | N/A | Projected |
| Postage | 150 | N/A | N/A | Projected |
| Other | 500 | N/A | N/A | Projected |
| Total Administration Expenses | 42,450 | N/A | N/A | Projected |
| Percentage of Total | 24% | N/A | N/A | Projected |
Service and Equipment
| Actual Budget | Over Budget | Under Budget | Notes | |
| Equipment & Supply Rentals | 7,000 | N/A | N/A | Projected |
| Accounting Fees | 1,200 | N/A | N/A | Projected |
| Legal Fees | 1,000 | N/A | N/A | Projected |
| Permits and License Fees | 1,800 | N/A | N/A | Projected |
| Utilities – Electric, phone, gas, water | 4,000 | N/A | N/A | Projected |
| Telephone & Communications | 650 | N/A | N/A | Projected |
| Equipment Purchases | 2,500 | N/A | N/A | Projected |
| Maintenance | 1,200 | N/A | N/A | Projected |
| Other | 750 | N/A | N/A | Projected |
| Total S&E Expenses | 20,100 | N/A | N/A | Projected |
| Percent of Total | 11% | N/A | N/A | Projected |
Conclusion
The GreenTech Sustainability Expo 2025 is economically viable and directly relevant to the central theme of environmental innovation. Analysis of the projected budget indicates that income generation is sufficient to meet all necessary labor, materials, contractor services, administrative costs, and technical operations. The estimated profit of 18,450 represents a substantial margin while maintaining affordability and prioritizing sustainability discussions. The event is poised to provide educational insights and contribute to the green-tech sector under structured planning and resource utilization.
References
Allen, J. (2020). Event planning: The ultimate guide to successful meetings, corporate events, fundraising galas, conferences, conventions, incentives, and other special events (3rd ed.). Wiley.
Eventbrite. (2023). 2023 event trends report. https://www.eventbrite.com
Getz, D., & Page, S. (2020). Event studies: Theory, research and policy for planned events (4th ed.). Routledge.
International Live Events Association. (2022). Event budgeting best practices. https://www.ilea.com
United Nations Environment Programme. (2022). Guidelines for sustainable event management. https://www.unep.org
U.S. Environmental Protection Agency. (2023). Sustainable materials management for events. https://www.epa.gov
