Assignment 4- Writing The Disciplinary Letter

Assignment 4 - Documenting Performance Appraisal Actions - Disciplinary Actions Resolving employee performance problems are based on the presentation of an effective case, often through a disciplinary letter. Take this opportunity to review the sample disciplinary letter from U.C. Davis regarding an employee with a performance problem. Now see if you can organize and write a disciplinar y letter in the appropriate format. You will note a specific approach in the organization of the ideas and paragraphs in the letter: -A definition of the problem, ideally referring to a violation of an employee conduct standard, and additional information about the Company ’s policies or guidelines that prohibit the conduct. - A statement of the effects of the problem relative to people, processes, time, cost, and the diminishment of employer productivity and employee morale. -Furthe r evidence of instances of the problem showing dates and details that are part of the patterned behavior. -Specific steps and actions that the employee must take to correct the problem and how the supervisor will check on progress. -What will h appen if the employee does not solve the problem, up to and including employee termination. References to copies of the disciplinary letter being distributed to the employee, supervisor/manager, and personnel file, and if the employee may appeal the action and through what process. Approving signatures and dat es attesting to the understanding of the problem and the corrective actions to be taken. Identify a workplace problem involving a fictitious employee. Use the sample format from UC Davis in defining the issues and creating a viable action plan and timeline for resolution.