week-3

Mis-581 (Milestone week-2)

Team 3

Lompri Koroma, Tianye Lin,Maodo Sow,Nikhil Vasani

MIS581

July-16, 2017

Prof, William Ying

Statement of the Business Problem (System Request Form)

Introduction

Keller College is one of the outstandingcollegein New York City that was started almost a century ago. The college offers outstanding learning, teaching and research on anadequate environment. The campus has all resources, and the classrooms are equipped with today’s technology to place the students in an interactive learning environment.

Moreover, the college has outstanding programs in engineering, education, social sciences, architecture and liberal arts that prepare students for future and produce outstanding leaders in almost all fields. Keller is among the colleges in New York where undergraduates get opportunities to conduct research with qualified professors, publish, and present their research findings.

Moreover, the college offers students with serene environment for learning. The school has plenty of lecturers who teach the students either through online or onsite classrooms. The students are given the possibility of choosing which model works the best for them, and they can also learn through both models.

Additionally, the school has spacious spaces for students to participate in co-curriculum so that they utilize their talents. The students get the opportunity of socialization through clubs. The college enrolls a larger number of students every year, to join the institution purposely to undertake several courses offered by the institution, especially through online platform.

Unfortunately, despite the institution been able to handle all matters through online platforms, the students’ enrollment process seems to be a little long. The prospect students may have to undergo a long process before being admitted to the school.

Business Problem Statement:

The Keller College enrolls the students through a computerized system, where students will either have to go to the campus or be in touch with some school representatives, in order to follow their admission process. Through this computerized method, the students are admitted when they provide all the information needed. The staff entitled for first-year admission record the details of the students.

The present state of the existing student information system as perceived through our research was found to have met the five requirements of quality software, namely: Data Reusability, Data Maintainability, security, usefulness and functionality, and evaluation on the system.

Data Reusability of the existing system seems to be performable, since as a prospective student, who did submitted all required documents in 2013, I was asked again to resubmit documents for my enrollment 2017.

1. With regards to the enrolment procedures and the keeping of records of students, the existing system is fair from our point of view.

2. To enhance the effectiveness and performance of the existing student information system, it is proposed that features such as statistical students’ data, class performance, and individual student chart of program evolution be incorporated.

3. The general performance and information of the developed student information system was found to be “very good” from our perspective.

4. The developed Student Information System provided greater satisfaction to the users compared with the existing system with regards to the delivery of enrolment procedures and keeping of student information records.

5. Also the transparency through the students finance remains unsatisfying in our concern. Indeed, the students receive sometime course tuition fees estimation that will be totally different what you would have been charged during your actual program. And, we think the students’ financial estimation should at least

System Scope Statement:

Keller College of New York has already been enrolling the students through a computerized way which may have reduce the cost of building a complete new system. The computerized system method of enrollment may just need to incorporate some new features to make student system more performing and more efficient. Therefore the main aim of this project is to perform the online registration, the student finance transparency, and give more view about students’ progression thought their program completion. The online students’ portal should be able to provide more information about student grade progression; statistics compare to others students, and the class grade average.

High-Level Functional Requirements:

The new student portal will enable the institution to carry out the registration process very easily, and the students will be the one providing the institution all details needed, and the process will be very fast, and the financial system will show more transparency. The system will generate a student portal every time a student has been accepted and registered to the school. So the student, will be given a temporary credential, which can be customized by the student. The information provided in those portals will directly reflect in institution website and be recorded.

The instruction will also be able to have a clear and flowing report concerning the history of each of each student in Keller College. The institution will give the date when the students joined, and the day they left.

The online portal will enable the institution to provide the performance record of the student throughout the course, as well as a statistical progression about his grades, and the class average. All the results of each student will be uploaded in the system, and therefore the student performance can be shared easily when it is necessary (Ozkan, 2009).

Additionally, the online portal will enable the students to register for the courses they will undertake easily and thus making it easy for the professors to identify the courses they are teaching each student in the institution. The course registration will be done online after login into student portal, and it can be done by student himself, or by a school representative. The course online registration will enable the institution to process the student's results easily especially during the graduation.

Through online portal, student also can have a total view of the progression of their finance. Starting from their program estimation, registration fees, course fees; also they can have access to the financial aid website. At the same time they can consult the tuition payments, tuition balance, and overall their financial chart likes the bank statement that a bank provides to its clients when they login into their online banking.

Context level data flow diagram of students’ online portal in Keller College

Description

The students and prospective students will visit Keller college website and create their own portal using a computer or mobile phone devices that connect to the internet. The portal will have different sections which the students will give the details of what they want. They will log in their details and provide the information needed to the system and obtain instant feedback.

STUDENT REGISTATION

STUDENT

ADMINSTRATOR

Figure 2 Diagram of the online portal registration of the Keller school

During the registration, the student will visit the website provided to them and registration as a new student of the institution. They provide the registration number when creating a username and create a strong password. The students will be using these details whenever they visit their portal.

Student Finance

When the students wish to consult their financial position, they will login to the system and then select the part of finance element they want to see. After that, the students can get in touch with a financial advisor to discuss about any financial issues. They will be able to apply directly their financial aid through the online portal by accessing to the financial aid website. A global chart of student finance will be available to students, so that will perform the transparency about their finance.

Business Benefits

 Developing the students’ portal for online registration be a big achievement for the institution because the students will have the privilege of accessing the services they want without following cumbersome process.

The institution also track the students’ record through online and too much paper work will longer be used. The school will record the students’ details online and thus saving the spaces that could have been occupied the files.

The online registration will make it easy for staffs to deliver their services easily to each student in the institution.

The students will also inquire anything through the portal and thus making it easier for them to get feedback instantly.

References

Grady, J. O. (2010). System requirements analysis. Academic Press.

Ozkan, S. &. (2009). Multi-dimensional students’ evaluation of e-learning systems in the higher

education context: An empirical investigation. Computers & Education, 53(4),1285-1296.

https://www.keller.edu/graduate-schools/new-york/midtown-manhattan-campus.html

Laplante, P. A. (2004). Real-Time Systems Design and Analysis. Hoboken, N.J.: Wiley-IEEE Press.