Using the project schedule you previously created in this lesson, you will add several tasks and their durations under a summary task. GET READY .

Using the project schedule you previously created in this lesson, you will add several tasks

and their durations under a summary task.

GET READY . Launch Microsoft Project if it is not already running.

OPEN Don Funk Music Video 1-1 from the data fi les for this lesson.

1. Click the name of task 14, Production complete. Drag your cursor downward so that

5 rows are highlighted, including the row for task 14.

2. On the ribbon, in the Insert group, click Task.

3. Click the blank Task Name fi eld for task 14. Starting in this fi eld, enter the following

tasks and durations:

Task Duration

Scene 1 setup 2d

Scene 1 rehearsal 6h

Scene 1 vocal recording 1d

Scene 1 video shoot 2d

Scene 1 teardown 1d

4. SAVE the project as Don Funk Scene 1 in the solutions folder for this lesson and then

CLOSE the fi le.

LEAVE Project open for the next exercise.

Project 1-2: New Employee Orientation

Add a note and hyperlink to a project schedule as reminders of information to be given to

new employees.

GET READY . Launch Microsoft Project if it is not already running.

OPEN New Employee 1-2 from the data fi les for this lesson.

1. Double-click the name of task 9, Take picture for employee ID.

2. In the Task Information dialog box, on the Notes tab, key Remember to use blue

backdrop for digital pics.

3. Click OK.

4. Double-click the name of task 22, Complete health insurance paperwork.

5. In the Task Information dialog box, key the note, Verify all insurance needs and any

other insurance carriers.

6. Click OK.

7. SAVE the project schedule as New Employee Orientation in the solutions folder for

this lesson and then CLOSE the fi le.

LEAVE Project open for the next exercise.

Project 1-3: Hiring a New Employee

You need to create a project schedule for the process of hiring a new employee for your

department.

OPEN a new blank project schedule.

1. Set the project start date to be October 19, 2015.

2. Enter the following tasks and durations:

Task Duration

Write job description 2d

Notify departmental recruiter 1d

Post job internally 5d

Post job externally 5d

Collect resumes 10d

Review resumes 5d

Set up interviews 3d

Conduct interviews 8d

Select candidate 1d

Make offer milestone

3. Assign a fi nish-to-start relationship to all the tasks.

4. Change the dependency between tasks 3 and 4 to a start-to-start relationship.

5. Change all tasks to the Auto Schedule mode.

5. Use the Statistics button on the Project Information dialog box to determine the

current project duration.

6. SAVE the project schedule in the solutions folder for this lesson as Hiring Employee

xxd where the xx in the fi le name is the duration (in days) of the project. (For

example, if the project is 13 days long, save the fi le as Hiring Employee 13d .) CLOSE

the fi le.

LEAVE Project open for the next exercise.

Project 1-4: Don Funk Video: New Task Dependencies

After reviewing your project schedule, you have determined that some of the tasks could be

linked in a different way to make your project more effi cient.

OPEN Don Funk Music Video 1-4 from the data fi les for this lesson.

1. Change tasks 9 and 10 so that they have a start-to-start relationship.

2. Change tasks 7 and 8 so that they have a start-to-start relationship.

3. Adjust the chart area of your screen so that the Gantt bars for these new relationships

are visible.

4. SAVE the project schedule as Don Funk Revised Links in the solutions folder for this

lesson and then CLOSE the fi le.

LEAVE Project open to use in the next exercise.

Project 1-5: Setting Up a Home Offi ce

You are ordering equipment and setting up a home offi ce and need to create a schedule to

minimize the amount of time it takes to do this.

OPEN Home Offi ce 1-5 from the data fi les for this lesson.

1. Convert all tasks to Auto Schedule.

2. Set tasks 6, 9, 10, and 14 as milestones.

3. Assign a start-to-start relationship for tasks 1, 2, and 3.

4. Assign a fi nish-to-start relationship for tasks 1 and 6, 3 and 9, and 2 and 10.

5. Assign a fi nish-to-start relationship for tasks 4, 5, 7, and 8.

6. Assign a fi nish-to-start relationship for tasks 10 through 14.

7. SAVE the project schedule as Home Offi ce in the solutions folder for this lesson and

then CLOSE the fi le.

LEAVE Project open for the next exercise.

Project 1-6: Don Funk All Scenes Production

You need to enter and organize the tasks for producing three scenes in the Don Funk

music video.

OPEN Don Funk Music Video 1-6 from the data fi les for this lesson.

1. Insert a new row after task 13. Name this new task Scene 1.

2. Add a milestone to begin the scene (Scene 1 begin) and a milestone to end the scene

(Scene 1 complete).

3. Indent tasks 15 through 21 under the Scene 1 summary task you just created.

4. Add two more sets of summary and subtasks (including durations) for Scenes 2 and 3

under the Production summary task. They will be identical to the Scene 1 tasks and

durations except for the scene number.

5. Assign the subtasks for Scenes 1, 2 and 3 fi nish-to-start relationships.

6. Assign a fi nish-to-start relationship between the Scene 1 complete milestone and the

Scene 2 begin milestone. Assign a fi nish-to-start relationship between the Scene 2

complete milestone and the Scene 3 begin milestone.

7. Link the Scene 3 complete milestone and the Production complete milestone with a

fi nish-to-start dependency.

8. Link the Production complete milestone and the Post-Production begins milestone

with a fi nish-to-start dependency.

9. SAVE the project schedule as Don Funk 3 Scenes in the solutions folder for this lesson

and then CLOSE the fi le.

CLOSE Project.